Board of Aldermen Meeting
Meeting Agenda
BOARD OF ALDERMEN MEETING
January 22, 2018 at 7:00 p.m.
300 Park Drive -Donald “Red” Loehr Police & Court Center
www.ballwin.mo.us
This is a condensed summary of the action items which will be considered at tonight's Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, or if you would like to know more about the programs or services which we provide, please call (636) 227-9000, or visit us on the web at www.ballwin.mo.us.
CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the "Citizen Comments: To Address the Board of Aldermen" form and place it in the tray on the table at the front of the Board Room before the meeting begins. Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation.
- Call to Order
- Roll Call
- Pledge of Allegiance
- Approval of Minutes: January 8, 2018, Board of Aldermen Meeting Minutes
- Presentation: None
- Citizen Comments:
- Public Hearing: None
- Old Business: None
New Business:
- Legislation: None Next Ordinance # 18-01
- Consent Items: None
- Mayor’s Report
- City Administrators Report
- Staff Reports:
- Police Department Traffic Enforcement Grant via MoDOT
- Volleyball Retractable System Bid
- City Attorney’s Report
- Air BnB
- Aldermanic Comments
- Closed Session
- Information Only
- Adjourn
NOTE: Due to ongoing City business, all meeting agendas should be considered tentative. Additional issues may be introduced during the course of the meeting.
CLOSED SESSION: Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.
Meeting Minutes
THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.
The meeting was called to order by Mayor Pogue at 7:01 p.m.
ROLL CALL
PRESENT ABSENT
Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin M. Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
Alderman Raymond Kerlagon
City Administrator Eric Hanson
City Attorney Robert E. Jones
The Pledge of Allegiance was given.
MINUTES
The Minutes of the January 8, 2018, Board of Aldermen meeting were submitted for approval.
A motion was made by Alderman Stallmann and seconded by Alderman Bullington to approve the January 8, 2018, Board of Aldermen meeting minutes as presented. A voice vote was taken with a unanimous affirmative result and the motion passed.
STAFF REPORTS
POLICE DEPARTMENT TRAFFIC ENFORCEMENT GRANT VIA MODOT
Chief Scott stated that the Police Department is seeking the Board’s approval for funding through the MoDOT’s Traffic Enforcement Grant. He stated that Funding is being requested for the following grants: Occupant Protection, Hazardous Moving Violations, Youth Alcohol Enforcement and DWI Enforcement.
Alderman Leahy asked if there was going to be any DWI check points. Chief Scott stated that there would be no DWI check points.
A motion was made by Alderman Bullington and seconded by Alderman Finley to approve staff’s request to apply for a Traffic Enforcement Grant through MoDOT. A voice vote was taken with a unanimous affirmative result and the motion passed.
VOLLEYBALL RETRACTABLE SYSTEM BID
Director of Parks and Recreation, Linda Bruer, stated that the Parks and Recreation Department solicited bids for a ceiling mounted retractable volleyball net system for the Pointe. $17,000 was budgeted for the system. Two bids were received. Staff recommended that the Board award the purchase to the low bidder, Bulte Construction, in the amount of $14,795.00.
Alderman Finley asked how the system connected to the floor. Ms. Bruer stated they will connect similar to how they are connected currently but they will be suspended in the ceiling.
Alderman Terbrock asked where they will be stored in the ceiling. Ms. Bruer stated one of the basketball hoops will be removed to allow room for the volleyball system to sit in the ceiling properly. The system will come down similar to the way the basketball hoops come down from the ceiling.
Alderman Roach asked how many times the current system gets set up and taken down. Ms. Bruer stated it varies but on average it is one or two times per day.
A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon to approve staff’s recommendation and award the purchase to the lowest most qualified bidder, Bulte Construction. A voice vote was taken with a unanimous affirmative result and the motion passed.
CITY ATTORNEY’S REPORT
AIR BNB / SHORT TERM PROPERTY RENTAL
City Attorney Jones presented a draft ordinance for the allowance of short term property rentals within the City.
A motion was made by Alderman Terbrock and seconded by Alderman Finley to change the number of days a year the homeowner needed to be home from 275 days to 180 days. A voice vote was taken with a unanimous affirmative result and the motion passed.
A motion was made by Alderman Roach and seconded by Alderman Terbrock to change the draft ordinance to remove the use of presenting tax documents during the permit process and instead use a bank statement with a photo ID. A voice vote was taken with a unanimous affirmative result and the motion passed.
A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon to include fee information in the ordinance. A voice vote was taken with a unanimous affirmative result and the motion passed.
A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon to change the retention record the homeowner is required to keep from 3 years to 2 years. A voice vote was taken with a unanimous affirmative result and the motion passed.
A motion was made by Alderman Stallmann and seconded by Alderman Terbrock to have City Attorney Jones move forward and draft the legislation to the Planning and Zoning Commission. A voice vote was taken with a unanimous affirmative result and the motion passed.
ALERMANIC COMMENTS
Alderman Kerlagon stated he attended the Employee Appreciation Banquette and he thought it was really neat learning about the type of things employees will do to help people. He thinks it’s an excellent idea and is glad it has started.
Alderman Stallmann stated he wanted to congratulate a Ballwin resident, Janet Judd, for being elected as treasurer in the Missouri Association of Realtors.
Alderman Bullington stated the Ballwin Days Committee will be holding their first meeting the following night. He encouraged residents to attend.
City Administrator Hanson wished to congratulate Alderman Bullington, on his daughter being qualified in the National Diving Championship in North Carolina. Alderman Bullington stated she began her diving career as a Ballwin Blue Dolphin. He stated he would love to see the addition of dedicated swim lanes and dive pool in Ballwin. Alderman Bullington stated that she is currently attending Maryville University and is the first diver to qualify in the National Diving Championship for Maryville.
A motion was made by Alderman Finley and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting. A roll call vote was taken with a unanimous result, and the meeting was adjourned at 7:23 p.m.
Tim Pogue, Mayor
ATTEST:
Eric Hanson, City Administrator
Approved: February 12, 2018
A Johnson
