Board of Aldermen Meeting
Meeting Agenda
BOARD OF ALDERMEN MEETING
December 11, 2017 at 7:00 p.m.
300 Park Drive -Donald “Red” Loehr Police & Court Center
www.ballwin.mo.us
This is a condensed summary of the action items which will be considered at tonight's Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, or if you would like to know more about the programs or services which we provide, please call (636) 227-9000, or visit us on the web at www.ballwin.mo.us.
CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the "Citizen Comments: To Address the Board of Aldermen" form and place it in the tray on the table at the front of the Board Room before the meeting begins. Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation.
- Call to Order
- Roll Call
- Pledge of Allegiance
- Approval of Minutes: November 27, 2017 Board of Aldermen Meeting Minutes
- Presentation:
- Citizen Comments:
- Public Hearing: 2018 Budget
- Old Business:
New Business:
- Legislation: Next Ordinance # 17-32
- Bill No. 3981 2018 Capital Budget
- Bill No. 3982 2018 Operating Budget
- Bill No. 3983 LAGERS Pension
- Bill No. 3984 Churchill Ln Street Maintenance Acceptance
- Bill No. 3985 Ramsey Ln. Water Relocation Adjustment Agreement
- Bill No. 3986 Missouri American Water Radio Antennae
- Consent Items
- Mayor’s Report:
- Historical Commission Appointments
- City Administrator's Report:
- Board Room Decision
- Staff Reports:
- Sewer Lateral Repair Program Sole Source Contractor
- North Pointe Renovation
- City Attorney’s Report
- Aldermanic Comments
- Closed Session
- Information Only
- Adjourn
NOTE: Due to ongoing City business, all meeting agendas should be considered tentative. Additional issues may be introduced during the course of the meeting.
CLOSED SESSION: Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.
Meeting Minutes
MINUTES FROM THE BOARD OF ALDERMEN MEETING
CITY OF BALLWIN – 300 Park Drive
December 11, 2017
THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.
The meeting was called to order by Mayor Pogue at 7:00 p.m.
Roll Call
PRESENT ABSENT
Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin M. Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
Alderman Raymond Kerlagon
City Administrator Eric Hanson
City Attorney Robert E. Jones
The Pledge of Allegiance was given.
MINUTES
The Minutes of the November 27, 2017, Board of Aldermen meeting minutes were submitted for approval.
A motion was made by Alderman Fleming and seconded by Alderman Terbrock to approve the November 27, 2017, Board of Aldermen meeting minutes as presented. A voice vote was taken with a unanimous affirmative result and the motion passed.
CITIZENS COMMENTS
Tom Ratzki, 923 Castle Pines Dr, stated he would like to thank the Board of Aldermen, Mayor Pogue and City staff, specifically, Linda Bruer and James Boyd, for supporting pickle ball and for putting in pickle ball lines on several of the tennis courts in the City. He hopes the City will look into having a dedicated pickle ball court in the future.
PUBLIC HEARING
2018 Budget Public Hearing
Mayor Pogue asked if anyone wished to come forward to speak in opposition of the 2018 Budget.
No one came forward to speak.
Mayor Pogue asked if anyone wished to come forward to speak in favor of the 2018 Budget.
No one came forward to speak.
Mayor Pogue closed the public hearing.
NEW BUSINESS
LEGISLATION
BILL NO. 3981 2018 Capital Budget
A motion was made by Alderman Fleming and seconded by Alderman Bullington for a first reading of
Bill No. 3981, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3981 was read for the first time.
Alderman Finley stated that he finds the 2018 Budget in order and that no complaints were received from any residents in ward 1 or any other wards; no one spoke in opposition to the budget during the Public Hearing. He added that the Finance department did another award winning job and is in favor of approving the 2018 Capital and Operating Budget.
A motion was made by Alderman Fleming and seconded by Alderman Stallmann for a second reading of
Bill No. 3981, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3981 was read a second time.
A roll call vote was taken for passage and approval of Bill No. 3981 with the following results:
Ayes – Aldermen Fleming, Stallmann, Leahy, Terbrock, Kerlagon, Roach, Finley, Bullington
Nays -- None.
Bill No. 3981 was approved and became Ordinance No. 17- 32
BILL NO. 3982 2018 Operating Budget
A motion was made by Alderman Finley and seconded by Alderman Fleming for a first reading of
Bill No. 3982, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3982 was read for the first time.
A motion was made by Alderman Finley and seconded by Alderman Bullington for a second reading of
Bill No. 3982, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3982 was read a second time.
A roll call vote was taken for passage and approval of Bill No. 3982 with the following results:
Ayes – Aldermen Finley, Bullington, Terbrock, Roach, Kerlagon, Fleming, Stallmann, Leahy
Nays -- None.
Bill No. 3982 was approved and became Ordinance No. 17- 33
BILL NO. 3983 LAGERS Pension
A motion was made by Alderman Fleming and seconded by Alderman Finley for a first reading of
Bill No. 3983, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3983 was read for the first time.
A motion was made by Alderman Fleming and seconded by Alderman Terbrock for a second reading of
Bill No. 3983, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3983 was read a second time.
A roll call vote was taken for passage and approval of Bill No. 3983 with the following results:
Ayes – Aldermen Fleming, Terbrock, Bullington, Stallmann, Leahy, Roach, Kerlagon, Finley
Nays -- None.
Bill No. 3983 was approved and became Ordinance No. 17- 34
BILL NO. 3984 Churchill Ln Street Maintenance Acceptance
A motion was made by Alderman Roach and seconded by Alderman Stallmann for a first reading of
Bill No. 3984, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3984 was read for the first time.
A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon for a second reading of
Bill No. 3984, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3984 was read a second time.
A roll call vote was taken for passage and approval of Bill No. 3984 with the following results:
Ayes – Aldermen Stallmann, Kerlagon, Finley, Fleming, Roach, Bullington, Terbrock, Leahy
Nays -- None.
Bill No. 3984 was approved and became Ordinance No. 17- 35
BILL NO. 3985 Ramsey Ln Water Relocation Adjustment Agreement
A motion was made by Alderman Fleming and seconded by Alderman Kerlagon for a first reading of
Bill No. 3985, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3985 was read for the first time.
A motion was made by Alderman Fleming and seconded by Alderman Kerlagon for a second reading of
Bill No. 3985, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3985 was read a second time.
A roll call vote was taken for passage and approval of Bill No. 3985 with the following results:
Ayes – Aldermen Fleming, Kerlagon, Finley, Stallmann, Leahy, Bullington, Roach, Terbrock
Nays -- None.
Bill No. 3985 was approved and became Ordinance No. 17- 36
BILL NO. 3986 Missouri American Water Radio Antennae
A motion was made by Alderman Fleming and seconded by Alderman Terbrock for a first reading of
Bill No. 3986, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3986 was read for the first time.
Alderman Finley asked how many radio antennae were currently in the City. Director of Development and Assistant City Administrator Andy Hixson stated that there are four antennae towers currently in Ballwin. Alderman Finley asked if this is something that will continue to occur. Mr. Hixson stated that this is something that will continue to occur. City Attorney Robert Jones added that Missouri American Water is nearing the end of their installation program.
A motion was made by Alderman Fleming and seconded by Alderman Finley for a second reading of Bill No. 3986, title only. A voice vote was taken with a unanimous affirmative result and Bill No. 3986 was read a second time.
A roll call vote was taken for passage and approval of Bill No. 3986 with the following results:
Ayes – Aldermen Fleming, Finley, Kerlagon, Stallmann, Bullington, Leahy, Roach
Nays – Alderman Terbrock
Bill No. 3986 was approved and became Ordinance No. 17 - 37
MAYOR’S REPORT
Mayor Pogue announced terms on the Historical Commission are expiring for three members: Marie Clark, Virginia Rogan, and Barbie Trapp. Chairman Masotto is recommending the appointment of Marie Clark, Ken Velten and Irene Wirsing to the commission for a three year term effective January 1, 2018.
A motion was made by Alderman Stallmann and seconded by Alderman Fleming to appoint Marie Clark, Ken Velten and Irene Wirsing to the Historical Commission for a three year term effective January 1, 2018. A voice vote was taken with a unanimous affirmative result and the motion passed.
Mayor Pogue wished everyone a Merry Christmas and he looks forward to working with everyone in 2018.
CITY ADMINISTRATOR’S REPORT
City Administrator Hanson thanked the Board for their guidance and support of the 2018 budget, the passing of the LAGERS pension plan. He thanked Denise and the Finance Staff for the many long nights spent to get the budget together and for receiving recognition from the GFOA.
City Administrator Hanson had Streets Superintendent Jim Link provide an update of the leaf pick-up program to the Board.
City Administrator Hanson asked if the Board had reached a decision on the building of a new Board and Court room.
Alderman Fleming stated he can’t see himself voting in favor of a new board room. He indicated that the decision to add on a board room to the new government center feels rushed and is a large financial commitment that needs to be justified. The City Attorney indicated it would be unlikely that a state or local judicial board could dictate the board room be moved from the current location which is adequate. Alderman Fleming indicated that a board room connected to the government center would affect the buildings hours of operation, security and maybe a number of other factors that haven’t been considered. He concluded in saying that the new room would be only slightly larger than the existing one and that he doesn’t see a clear benefit to the public.
Alderman Stallmann stated he thinks it would be in the City’s best interest to include a new board room with the new City Hall. A new building will provide room for future growth and expansion and by including it with the construction of the new city hall, it will save the City money in the long run.
A motion was made by Alderman Stallmann and seconded by Alderman Bullington to include the building of a new Board/Court room with the construction of the new City Hall. A roll call vote was taken for passage and approval of the motion to include a new board and court room with the construction of the new city hall with the following results:
Ayes – Aldermen Stallmann, Kerlagon, Bullington, Terbrock,
Nays – Aldermen Roach, Finley, Fleming, Leahy
Due to a split vote, Mayor Pogue cast the deciding vote: Aye
The motion passed.
STAFF REPORTS
Sewer Lateral Repair Program Sole Source Contractor Director of Development Andy Hixson stated the Inspections Department received three (3) qualified bids. The sealed bids were opened and read aloud on November 29th. Mike Roberts, Building Commissioner, Chris Hyland, Inspector, Kathryn Kuelker, Inspections Clerk, and Mr. Hixson reviewed all bids. Staff reached the same conclusion and are recommending the Board award the Sewer Lateral Program contract to A&A Sewer LLC., for a contract starting January 1, 2018 and ending December 31st 2019. A& A Sewer LLC has worked with the City for over ten 10 years and has successfully completed approximately two hundred (200) or more jobs. A&A Sewer has met all of the criteria that was included in the RFP and were overall the lowest bidder.
Alderman Roach asked if there was a secondary company in place should work not be completed or a problem arises. Mr. Hixson stated they have a back-up plan with Roto Rooter should an issue arise with A & A.
A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon to award the Sewer Lateral Repair Program Sole Source Contractor to A&A Sewer LLC for a contract starting January 1, 2018 and ending December 31, 2019. A voice vote was taken with a unanimous affirmative result and the motion passed.
North Pointe Renovation Project Director of Parks and Recreation, Linda Bruer, stated three submittals were received and per state statute the two most qualified teams were selected to proceed to Phase II and Phase III of the Design-Build process for the North Pointe Aquatic Center Renovation Project. Westport Pools and Capri Pools were selected to receive the City’s Request for Proposal document in order to submit design proposals in Phase II and pricing in Phase III. Both Phase II and Phase III submittals were due in sealed, separate envelopes, on December 6. A team of staff reviewed the design proposals received from both Design-Build teams and assigned points based on criteria named in the RFP and the Missouri State Statutes. Following assignment of points, the pricing submittals (Phase III) were opened and publicly read aloud on December 7, at 2:00 pm.
Based on the Missouri State Statute regarding Design-Build contracts and after evaluation of the proposals, staff recommended the contract be awarded to Westport Pools in the amount of $840,290, who submitted the best design for the best value with a construction timeline that has the project completed by opening day 2018. Ms. Bruer added that Westport Pools constructed both The Pointe and the North Pointe Aquatic Center pools and the company has been engaged in over 100 design-build projects over their 50 year history.
Alderman Finley asked what a run out slide was. Ms. Bruer stated a run out slide is a newer slide design that has a long flat run at the flume or end of the slide. Currently there is a long rubber pad at the bottom of the slides to help cushion the landing. This pad has to be maintained and tends to be costly. The run out slide will allow older children to go down the slide.
Alderman Stallmann asked what the time frame was for the project. Ms. Bruer stated the demolition would begin in January with a completion date of May 1st.
Alderman Roach Congratulated Ms. Bruer on receiving the Park Grant that will help fund this project.
A motion was made by Alderman Roach and seconded by Alderman Terbrock to award the Design Build Contract to Westport Pools. A voice vote was taken with a unanimous affirmative result and the motion passed.
ALDERMANIC COMMENTS
Alderman Stallmann complimented Kirsten and the police department on their efforts on a story Channel Two picked up about a resident calling the police after seeing what they thought was a teenager driving a police car. Alderman Terbrock stated JoyFM also picked up the story.
Alderman Finley thanked Administrative staff and colleagues for a great year, he thanked the citizens for their ongoing support and wished everyone a Happy Holiday.
A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting. A roll call vote was taken with a unanimous result, and the meeting was adjourned at 7:54 p.m.
Tim Pogue, Mayor
ATTEST:
Eric Hanson, City Administrator
A Johnson
Approved : January 8, 2018
