Board of Aldermen Meeting

Meeting Agenda

BOARD OF ALDERMEN MEETING
November 27, 2017   at   7:00 p.m.                                                                      

300 Park Drive -Donald “Red” Loehr Police & Court Center 

www.ballwin.mo.us

This is a condensed summary of the action items which will be considered at tonight's Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, please call (636) 227-8580. If you would like to know more about the programs or services which we provide, please dial our 24-Hour Information Line (636) 207-2300, or visit us on the web at www.ballwin.mo.us.

CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the "Citizen Comments: To Address the Board of Aldermen" form and place it in the tray on the table at the front of the Board Room before the meeting begins. Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation.

1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes: November 13, 2017 Board of Aldermen Meeting Minutes
5. Presentation: Recognition of Detective Jeff Southward; City Hall Building Presentation
6. Citizen Comments:
7. Public Hearing:
8. Old Business:

New Business:

9. Legislation:                       Next Ordinance # 17-31
   1. Bill No. 3980 2017 Budget Re-Appropriation
10. Consent Items:
    1. Ramsey Lane Bridge Construction Engineering
11. Mayor’s Report
12. City Administrator's Report
13. Staff Reports:
    1. 2018 Budget
14. City Attorney’s Report
15. Aldermanic Comments
16. Closed Session
17. Information Only
18. Adjourn

NOTE:  Due to ongoing City business, all meeting agendas should be considered tentative.  Additional issues may be introduced during the course of the meeting. 

CLOSED SESSION:  Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

THE MINUTES ARE PREPARED IN SUMMARY TO REFLET THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Pogue at 7:04 p.m.

Roll Call

PRESENT                                                        ABSENT

Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin M. Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
Alderman Raymond Kerlagon
City Administrator Eric Hanson
City Attorney Robert E. Jones 

The Pledge of Allegiance was given.

MINUTES

The Minutes of the November 13, 2017, Board of Aldermen meeting minutes were submitted for approval. 

A motion was made by Alderman Roach and seconded by Alderman Terbrock to approve the November 13, 2017, Board of Aldermen meeting minutes as presented.  A voice vote was taken with a unanimous affirmative result and the motion passed.

PRESENTATION 

Police Chief Kevin Scott presented Detective Jeff Southward to the Board. Detective Southward was recognized by Crusade Against Crimes of America and the Police Chief Association for his involvement in an incident that occurred on February 14, 2014, that involved a violent suspect. He received the Medal of Valor for actions during this incident.

Chris Chiodini, from design firm Chiodini, and Todd Sweeney, from Navigate, presented a detailed rendering of the proposed design for a new City Hall. Mr. Chiodini presented a sketch of the board room should the Board of Aldermen decide to incorporate the construction of a new board room at the time of the City Hall construction.

A motion was made by Alderman Stallmann and seconded by Alderman Terbrock to proceed to the next phase of the city hall project. A voice vote was taken with a unanimous affirmative result and the motion passed.

City Administrator Eric Hanson stated that the board needed to decide by the December 11^th Board of Aldermen Meeting if they would like to include the building of a new board room with the new City Hall.

Further discussion between the members of the Board and staff took place detailing some of their concerns on building a board room with the new City Hall building. One primary concern was over having to take out a loan for the board room project when the City hall can be funded without a loan.

Several aldermen (Alderman Fleming, Alderman Leahy) spoke in opposition of the addition of a board room to the City Hall project. Alderman Finley was between sides.

NEW BUSINESS                                               

LEGISLATION

BILL NO. 3980 2017 Budget Reappropriation 

A motion was made by Alderman Roach and seconded by Alderman Leahy for a first reading of
Bill No. 3980, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3980 was read for the first time.

A motion was made by Alderman Stallmann and seconded by Alderman Kerlagon for a second reading of
Bill No. 3980, title only.  A voice vote was taken with a unanimous affirmative result and Bill No. 3980 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3980 with the following results: 

Ayes – Aldermen Stallmann, Roach, Kerlagon, Finley, Fleming, Bullington, Terbrock, Leahy
Nays -- None. 
Bill No. 3980 was approved and became Ordinance No. 17-31        

CONSENT ITEM

1. Ramsey Lane Bridge Project Construction Engineering

A motion was made by Alderman Bullington and seconded by Alderman Kerlagon to accept consent item A as recommended by staff.  A voice vote was taken with a unanimous affirmative result and the motion passed.

CITY ADMINISTRATOR’S REPORT

City Administrator Hanson thanked Chief Scott for his department’s involvement with dedication for Officer Flamion and his family. He also thanked Public Works, Parks, and Administration staff for all of their combined efforts to make the dedication successful.  He stated it’s great to have Mike and Sarah Flamion home. He thanked Kirsten Hochstetler and Detective Scott Stephens for working out the logistics with the Gary Sinise Foundation.

STAFF REPORTS

2018 BUDGET   Finance Officer Denise Keller provided the updated 2018 budget for final Board input. Ms. Keller stated she will bring the 2018 Capital and Operating Budget to the December 11^th Board of Alderman Meeting for final approval. Based on previous input from the Board during the budget work session as well as revisions made by staff, changes were made to the general fund. There was a general discussion that took place but no additional items were requested to be changed by the members of the Board. 

ALDERMANIC COMMENTS

Alderman Bullington thanked Chief Scott for everything he and his department have done to represent Ballwin positively. He thanked Public Works for making the City look great. He also thanked Troop 357 for attending the meeting as they work on their citizenship in the community merit badge. 

Alderman Stallman thanked Streets Superintendent Jim Link and the Public Works Department for going above and beyond to get leaves collected for a disgruntled resident. He also thanked Chief Scott for a phenomenal job representing the City and he has never been prouder to be a part of Ballwin as he was that day.

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned
at 8:00 p.m.

Tim Pogue, Mayor

ATTEST:

Eric Hanson, City Administrator

A Johnson

Approved:  December 11, 2017