Board of Aldermen Meeting

Meeting Agenda

BOARD OF ALDERMEN MEETING
April 10, 2017 at 7:00 p.m. 

300 Park Drive – Donald “Red” Loehr Police & Court Center 
www.ballwin.mo.us

This is a condensed summary of the action items which will be considered at tonight’s Board Meeting. It has been prepared to give you a greater understanding of the issues which will be discussed. If you have comments, questions, or concerns, please call (636) 227-8580. If you would like to know more about the programs or services which we provide, please dial our 24-Hour Information Line (636) 207-2300, or visit us on the web at www.ballwin.mo.us.

CITIZEN COMMENT
If you wish to address the Board during this meeting, please fill out the “Citizen Comments: To Address the Board of Aldermen” form and place it in the tray on the table at the front of the Board Room before the meeting begins.

Please limit your comments to 3 minutes as an individual and 5 minutes representing a group. Please avoid repeating comments others have already made. Thank you for your cooperation

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1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes:  March 27, 2017 Closed Session & Board of Aldermen meeting minutes
5. Presentation:
6. Citizen Comments:
7. Public Hearing:     None
8. Pending Issues:    
   1. Legislation
      Bill No. 3946  Contract for Electricity and Lighting Facilities with
      Union Electric Company d/b/a Ameren Missouri

New Business:

9. Legislation:                       Next Ordinance # 17-10
   1. Bill No.3959   Unlawful Entry into an Automobile
10. Consent Items:
    1. Delta Dental Renewal
    2. Police Covered Parking
    3. Ramsey Lane Bridge Project – Easement Acquisition Services
    4. Public Works Roller Purchase
    5. Public Works Trailer Purchase
11. Mayor’s Report
12. City Administrators Report
13. Staff Reports:
14. City Attorney’s Report
15. Closed Session
16. Aldermanic Comments
17. Information Only
18. Adjourn

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NOTE: Due to ongoing City business, all meeting agendas should be considered tentative. Additional issues may be introduced during the course of the meeting. 
CLOSED SESSION: Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

 

Meeting Minutes

MINUTES OF THE BOARD OF ALDERMEN MEETING

CITY OF BALLWIN – 300 Park Drive

April 10, 2017

 

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

 

The meeting was called to order by Mayor Pogue at 7:00 p.m. 

Roll Call

PRESENT                                                        ABSENT

Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
Alderman Raymond Kerlagon
City Administrator Eric Hanson
City Attorney Robert E. Jones 

The Pledge of Allegiance was given.

MINUTES

The Minutes of the March 27, 2017 Board of Aldermen meeting minutes were submitted for approval. 

A motion was made by Alderman Fleming and seconded by Alderman Kerlagon to approve the March 27, 2017Board of Aldermen meeting minutes as presented.  A voice vote was taken with a unanimous affirmative result and the motion passed.

The Minutes of the March 27, 2017 Board of Aldermen Closed Session meeting minutes were submitted for approval.  

A motion was made by Alderman Fleming and seconded by Alderman Kerlagon to approve the March 27, 2017Board of Aldermen Closed Session meeting minutes as presented.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

OLD BUSINESS

BILL NO. 3946  CONTRACT FOR ELECTRICITY AND LIGHTING FACILITIES

Alderman Roach asked if a 20 year contract was standard for Ameren. City Attorney Jones stated it is standard for Ameren and added that the 5M and 6M tariff’s attached to the bill extends the discount to municipal customers.

Alderman Terbrock asked if there was a termination provision in the contract in the instance the City wanted to install and maintain their own street lights but still purchase power through Ameren. City Attorney Jones stated there was a clause in the 5M tariff that would charge $100 per light post to be removed should the City wish to install and maintain their own fixtures.

Alderman Roach asked if there was something in the contract that would allow for the City to transition into replacing and maintaining fixtures instead of doing it all at once. City Attorney Jones stated the post or fixture would just be deleted from Ameren’s list if that were the case.

Alderman Fleming asked why Ameren hasn’t been pushing Ballwin for a response since this process seems to have been prolonged. City Attorney Jones stated Ameren has been contacting not only Ballwin but other cities as well advising that if the city doesn’t enter into a new lighting contract they would not be extending the municipal discount any longer.

Alderman Kerlagon asked if anyone had seen where companies bid out contracts for electric and then bill to the users. City Administrator Hanson stated that when he was in Monmouth, IL they bid out electrical contracts at significantly lower rates.

Alderman Roach asked about the right to install company facilities in paragraph three, if the City needed to have any provisions to address the status of the streets before and after the work. City Attorney Jones stated this provision is already provided for in the City’s Right-of-Way Ordinance.

 

A motion was made by Alderman Fleming and seconded by Alderman Stallmann for a second reading of
Bill No. 3946.  A voice vote was taken with a unanimous affirmative result and Bill No. 3946 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3946 with the following results: 

Ayes – Aldermen Fleming, Terbrock, Stallmann, Roach, Kerlagon, Leahy, Finley, Bullington;
Nays -- None. 
Bill No. 3946 was approved and became Ordinance No. 17-10        

NEW BUSINESS

LEGISLATION

BILL NO. 3959 UNLAWFUL ENTRY INTO AN AUTOMOBILE

A motion was made by Alderman Bullington and seconded by Alderman Fleming for a first reading of
Bill No. 3959.  A voice vote was taken with a unanimous affirmative result and Bill No. 3959 was read for the first time.

Alderman Fleming asked if something for automobiles could be added to the Trespassing section of the Code of Ordinances. He added that it’s hard to gauge the intent for committing a crime until something is actually taken. He stated it would be nice to have a memo from the Prosecuting Attorney explaining what he is hoping to accomplish with the passing of this ordinance. He would like additional information.

City Administrator Hanson stated that it would not be an issue to hold off on this bill to get additional information from the Prosecuting Attorney.

This Bill was held over for further information.

 

CONSENT ITEMS

Budgeted items which are low bid and do not exceed expenditure estimates and/or
items which have been previously approved in concept.

1. DENTAL RENEWAL
2. POLICE COVERED PARKING
3. RAMSEY LANE BRIDGE PROJECT
4. PUBLIC WORKS ASPHALT ROLLER
5. PUBLIC WORKS TRAILER

Alderman Roach asked how prices were gathered for the acquisition of the easement. Public Works Director Gary Kramer stated that MoDOT has preapproved O.R. Colan Associates as a contractor for easement acquisition. Alderman Roach asked if there would be potential saving to receive more bids on this project. Mr. Kramer stated that he didn’t know if there would be any cost savings but added that there are certain regulations on how to appraise land and certain qualifications to make sure the acquisition is done right and all requirements are met to qualify for federal grants.

City Attorney Jones and Alderman Stallmann stated they have both worked with O.R. Colan Associates and have been satisfied with their work.

A motion was made by Alderman Fleming and seconded by Alderman Bullington to accept the Consent Items.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

MAYOR’S REPORT

Mayor Pogue reminded the Board that there is an MSD meeting at the Pointe from 6:30 p.m. – 8:30 p.m. on Tuesday, April 11^th.

Mayor Pogue stated this is National Public Safety Tele-Communicators week and wished to recognize and thank the Ballwin dispatchers for their hard work and for being there 24/7 to answer the call when needed.

There will be a Ballwin Days Committee Meeting on April 18^th at the Pointe beginning at 7:00 p.m.

Thanked staff who helped at the Tons of Trucks event on Saturday. He said the event was a success and had a great turn out.

 

CITY ADMINISTRATOR’S REPORT

Ruppel Farms Project: The City is working with Ellisville in regards to a number of complaints about Reinke Road. Ellisville will be handling the preliminary engineering agreement portion of this project.

A Banner Committee has met to begin the process of selecting and installing banners along Manchester Road.

May 22^nd the Parks & Recreations Department is hosting a movie in the park event. The movie will be played in Vlasis Park and all are encouraged to come.

Monday, May 15^th the City will host an HOA meeting. Additional information will be provided to the Trustees and Board members for location and time at a later date.

 

ALDERMANIC COMMENTS

Alderman Kerlagon thanked City Administrator Hanson and Public Works for their quick response to a situation that was brought up by a resident in Ward four.

 

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned
 at 7:24 p.m.

 

Tim Pogue, Mayor

 

ATTEST:

Eric Hanson,  City Administrator

 

A Johnson                                                                                                         

Approved:  April 24, 2017