Board of Aldermen Meeting

Meeting Agenda

BOARD OF ALDERMEN MEETING

October 10, 2016   at   7:00 p.m.

300 Park Drive – Donald “Red” Loehr Police & Court Center

1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes:  September 26, 2016 Board of Alderman meeting minutes
5. Citizen Comments:
6. Presentation: Presentation of Joe Venneman (Sergeant Promotion)
7. Public Hearing:       None
8. Pending Issues:     None   

New Business:

9. Legislation:           Next Ordinance # 16-26
   1. Bill No. 3938 Ries Road Easement for Gas Main
   2. Bill No. 3939 Manchester Communications Contract       
   3. Bill No. 3940 Condemnation of Property on Ries Road
   4. Resolution Narcan Contract          
10. Consent Items:
    1. McAlister’s SUE Transfer
    2. New World / Finance Replacement Server
    3. Annual Request for Destruction of Records
11. Mayor’s Report
12. City Administrators Report
13. Staff Reports:
    1. Street Tree Planting
    2. My Inspections Module from New World
14. City Attorney’s Report
15. Closed Session
16. Aldermanic Comments
17. Information Only
18. Adjourn

NOTE:  Due to ongoing City business, all meeting agendas should be considered tentative.  Additional issues may be introduced during the course of the meeting. 

CLOSED SESSION:  Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

MINUTES OF THE BOARD OF ALDERMEN MEETING
CITY OF BALLWIN – 300 Park Drive
October 10, 2016

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Pogue at 7:26 p.m.

Roll Call
PRESENT                                                   ABSENT

Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
                                                   Alderman Raymond Kerlagon
City Administrator Eric Hanson
City Attorney Robert E. Jones

Cub Scout Pack 621 from Ballwin Elementary School presented the Colors.

The Pledge of Allegiance was given.

MINUTES

The Minutes of the September 26, 2016 of Aldermen meeting minutes were submitted for approval.
A motion was made by Alderman Fleming and seconded by Alderman Leahy to approve the September 26, 2016 Board of Aldermen meeting minutes as submitted. A voice vote was taken with a unanimous affirmative result and the motion passed.

CITIZEN COMMENTS
St. Louis County Councilman Mark Harder – Narcan Resolution, spoke in favor of this item.
Representatives Darryl Madi and Theresa Henry from Alliance for Healthy Communities – Drug Free Coalition in the Parkway School District, spoke in favor of the Narcan Resolution

PRESENTATION
Presentation of Joe Venneman (Sergeant Promotion) by Police Chief Keven Scott

NEW BUSINESS

LEGISLATION

BILL NO. 3938 RIES ROAD BRIDGE REPLACEMENT EASEMENT FOR GAS MAIN

A motion was made by Alderman Terbrock and seconded by Alderman Fleming for a first reading of
Bill No. 3938. A voice vote was taken with a unanimous affirmative result and Bill No. 3938 was read for the first time.

Alderman Roach asked what was the size of the easement. Public Works Director Gary Kramer stated the easement is hard to determine at this time. City Attorney Jones stated the two legal descriptions included as exhibits in the passage includes an encompassing area and description of where the gas lines will eventually be laid.

A motion was made by Alderman Fleming and seconded by Alderman Roach for a second reading of
Bill No. 3938. A voice vote was taken with a unanimous affirmative result and Bill No. 3938 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3938 with the following results:

Ayes – Aldermen Fleming, Roach, Stallmann, Bullington, Terbrock, Leahy, Finley;
Nays -- None.
Bill No. 3938 was approved and became Ordinance No. 16-26

BILL NO. 3939 DISPATCHING CONTRACT WITH THE CITY OF MANCHESTER
A motion was made by Alderman Fleming and seconded by Alderman Bullington for a first reading of
Bill No. 3939. A voice vote was taken with a unanimous affirmative result and Bill No. 3939 was read for the first time
A motion was made by Alderman Fleming and seconded by Alderman Roach for a second reading of
Bill No. 3939. A voice vote was taken with a unanimous affirmative result and Bill No. 3939 was read a second time.
A roll call vote was taken for passage and approval of Bill No. 3939 with the following results:
Ayes – Aldermen Fleming, Leahy, Terbrock, Stallmann, Roach, Finley, Bullington;
Nays -- None.
Bill No. 3939 was approved and became Ordinance No. 16-27

BILL NO. 3940 CONDEMNATION OF PROPERTY ON RIES ROAD
A motion was made by Alderman Terbrock and seconded by Alderman Fleming for a first reading of
Bill No. 3940. A voice vote was taken with a unanimous affirmative result and Bill No. 3940 was read for the first time.

City Administrator Hanson stated this bill is being presented in an effort to obtain the necessary easements required for the Ries Road Bridge project. He stated that time is of the essence to get this project bid as soon possible since construction costs continue to rise.

Alderman Fleming stated he had no problem moving forward with this bill as long as the City can stop the process at any time.

A motion was made by Alderman Finley and seconded by Alderman Terbrock for a second reading of
Bill No. 3940. A voice vote was taken with a unanimous affirmative result and Bill No. 3940 was read a second time.
A roll call vote was taken for passage and approval of Bill No. 3940 with the following results:
Ayes – Aldermen Finley, Terbrock, Fleming, Roach, Bullington, Stallmann, Leahy
Nays -- None.
Bill No. 3940 was approved and became Ordinance No. 16-28

RESOLUTION NARCAN ADMINISTRATION, TRAINING AND OVERSIGHT
A motion was made by Alderman Stallmann and seconded by Alderman Fleming to accept the
Resolution. A voice vote was taken with a unanimous affirmative result and the Resolution was approved.

CONSENT ITEMS
Budgeted items which are low bid and do not exceed expenditure estimates and/or
items which have been previously approved in concept.

a. MCALISTER’S DELI SUE TRANSFER
b. FINANCE REPLACEMENT SERVER
c. ANNUAL REQUEST FOR DESTRUCTION OF RECORDS

A motion was made by Alderman Fleming and seconded by Alderman Bullington to accept the Consent Items. A voice vote was taken with a unanimous affirmative result and the motion passed.

CITY ADMINISTRATOR’S REPORT

City Administrator Hanson announced mosquito fogging ends this week and leaf pick-up will begin on October 24th. The City will work to provide an updated map of the leaf pick-up routes to view on the City’s website during leaf collection. Firewood has been made available to the public at the Pointe and North Pointe parking lots. City Administrator Hanson advised that if residents would like firewood, they should get there in the morning because it disappears quickly.

City Administrator Hanson thanked his colleagues, the department heads, especially Finance Officer Denise Keller, for their work to find priorities for the 2017 Budget.

City Administrator Hanson congratulated Denise Keller and her department for receiving the GFOA Certificate of Achievement for Excellence in Financial Reporting for the 2nd year in a row for the Comprehensive Annual Financial Report (CAFR). Ms. Keller has worked hard since starting here to receive distinction from the GFOA.

STAFF REPORTS

STREET TREE PLANTING
Formal bid requests were solicited for the provision and planting of 54, Swamp White Oaks to be planted this fall as street trees as part of the city’s community planting cost share program. Only two bids were received. Staff recommended the Board award the bid to the low bidder, Landesign, for the provision and planting of the trees.

Alderman Roach stated his concerns about the selection of the White Oak Tree. He was concerned about what the trees would drop and how residents may be upset with having paid a $100 for a tree that drops acorns.

A motion was made by Alderman Finley and seconded by Alderman Terbrock to award the Street Tree Planting to Landesign. A voice vote was taken with a unanimous affirmative result and the motion passed.

MYINSPECTIONS MODULE FROM NEW WORLD
City Administrator Hanson stated New World’s myInspections iPad app leverages the latest technology to simplify inspections, enabling inspectors to spend less time in the office and more time out in the field. Staff would like to purchase this module now in order to schedule implementation to begin in January. Several inspectors are retiring late winter/early spring of next year and having the new platform up and ready for use will prevent the need to train new inspectors on two systems. This new system should allow the city to become more efficient.

Alderman Stallmann stated that this is an astounding idea to allow for payments to be processed online along with processes to be handled online.

Alderman Fleming added that New World Systems has been acquired by a larger company, Tyler Technologies, and he believes this is a benefit to the City.

A motion was made by Alderman Fleming and seconded by Alderman Tebrock to move forward with the MyInspections Module. A voice vote was taken with a unanimous affirmative result and the motion passed.

ALDERMANIC COMMENTS
Alderman Roach thanked Cub Scout Pack 621, as a former scout himself from Ballwin Elementary School, for attending the meeting.

Alderman Finley also thanked Cub Scout Pack 621 from Ballwin Elementary School for attending the Board meeting and advised them all to stay away from drugs.

Cub Scout Pack 621 retired the colors.

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting. A roll call vote was taken with a unanimous result, and the meeting was adjourned
at 8:07 p.m.

TIM POGUE, MAYOR

ATTEST:

ERIC HANSON, CITY ADMINISTRATOR

A Johnson

Approved: October 24, 2016