Board of Aldermen Meeting

Meeting Agenda

 BOARD OF ALDERMEN MEETING

 August 22, 2016   at   7:00 p.m.

300 Park Drive – Donald “Red” Loehr Police & Court Center

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1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes:  July 25, 2016 Board of Alderman meeting minutes
5. Citizen Comments: Katie Zaitz-Fink to present a ceremonial check of the funds raised during the Flamion Dine-Out event
6. Presentation: Parks & Recreation Annual Report
7. Public Hearing:    None
8. Pending Issues:   None

New Business:                                                                                                                                           

9. Legislation:           Next Ordinance # 16-22
   1. Bill No. 3934 Dean Team MRD (15121 Manchester Rd.)
   2. Bill No. 3935 City Clerk Appointment     
10. Consent Items:
    1. Liquor Licenses for the Rotary for events on September 11^th  and September 16^th
    2. SUE Transfer Dirt Cheap to RJCA, LLC
    3. SUE Transfer Premier Auto Service to Dent Company
    4. Auditing Services Contract Extension
    5. 2016 Cracksealing
11. Mayor’s Report
12. City Administrators Report
13. Staff Reports:
14. City Attorney’s Report
15. Closed Session
16. Aldermanic Comments
17. Information Only
    1. 2017 Budget Calendar
18. Adjourn
    

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NOTE:  Due to ongoing City business, all meeting agendas should be considered tentative.  Additional issues may be introduced during the course of the meeting. 

CLOSED SESSION:  Pursuant to Section 610.022 RSMo., The Board of Aldermen could, at any time during the meeting, vote to close the public meeting and move to closed session to discuss matters relating to litigation, legal actions, and/or communications from the City Attorney, as provided under Section 610.021(1) RSMo., and/or personnel matters under Section 610.021(13) RSMo., and/or employee matters under Section 610.021(3) RSMo., and/or real estate matters under Section 610.021(2) or other matters as permitted by Chapter 610.

Meeting Minutes

MINUTES OF THE BOARD OF ALDERMEN MEETING CITY OF BALLWIN – 300 Park Drive August 22, 2016

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Pogue at 7:00 p.m.

Roll Call

PRESENT                                                        ABSENT                   

Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin Roach

                                                                   Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
Alderman Raymond Kerlagon
City Administrator Eric Hanson
City Attorney Robert E. Jones 

The Pledge of Allegiance was given.

MINUTES

The Minutes of the July 25, 2016 Board of Aldermen meeting minutes were submitted for approval. 

A motion was made by Alderman Fleming and seconded by Alderman Roach to amend his comment under Aldermanic Comments to state: “Stated that he is tremendously proud of the Police Department.  On July 8, the first person that responded was a neighbor who came out of their house, then it was a nurse who happened upon the scene and then it was the paramedics and the doctors and the coworkers at the police department and the neighbors, the neighborhood and the businesses – everyone came.” A voice vote was taken with a unanimous affirmative result and the motion passed.

A motion was made by Alderman Roach and seconded by Alderman Fleming to amend his comment under Aldermanic Comments to add: “He stated he couldn’t be prouder of the Police Department.” A voice vote was taken with a unanimous affirmative result and the motion passed.

A motion was made by Alderman Fleming and seconded by Alderman Kerlagon to approve the July 25, 2016Board of Aldermen meeting minutes as amended.  A voice vote was taken with a unanimous affirmative result and the motion passed.

CITIZEN COMMENTS

Katie Zaitz-Fink presented a ceremonial check of the funds raised during the Flamion Dine-out event.
Lt. John Bergfeld accepted the check on behalf of the Flamion family.

PRESENTATION

Parks & Recreation Annual Report presented by Parks and Recreation Director, Linda Bruer.

Alderman Finley asked if the Parks Department was looking into the suggestion of turning the Veterans Memorial around in Vlasis Park. Ms. Bruer stated that the department was still looking into this.

NEW BUSINESS

LEGISLATION 

BILL NO. 3934DEAN TEAM MRD (15121 MANCHESTER RD)

A motion was made by Alderman Fleming and seconded by Alderman Bullington for a first reading of 

Bill No. 3934.  A voice vote was taken with a unanimous affirmative result and Bill No. 3934 was read for the first time.

A motion was made by Alderman Roach and seconded by Alderman Fleming to correct the 14121 street number in the title and anywhere else it appeared in Bill 3934 to read 15121. A voice vote was taken with a unanimous affirmative result and Bill No. 3934 was read for the first time.

A motion was made by Alderman Fleming and seconded by Alderman Leahy for a second reading of 

Bill No. 3934.  A voice vote was taken with a unanimous affirmative result and Bill No. 3934 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3934 with the following results: 

Ayes – Aldermen Fleming, Leahy, Bullington, Finley, Roach, Terbrock;
Nays -- None. 
Bill No. 3934 was approved and became Ordinance No. 16-22        

BILL NO. 3935CITY CLERK APPOINTMENT 

A motion was made by Alderman Fleming and seconded by Alderman Finley for a first reading of
Bill No. 3935.  A voice vote was taken with a unanimous affirmative result and Bill No. 3935 was read for the first time

A motion was made by Alderman Fleming and seconded by Alderman Finley for a second reading of
Bill No. 3935.  A voice vote was taken with a unanimous affirmative result and Bill No. 3935 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3935 with the following results: 

Ayes – Aldermen Fleming, Finley, Terbrock, Roach, Bullington, Kerlagon, Leahy;
Nays -- None. 
Bill No. 3935 was approved and became Ordinance No. 16-23        

CONSENT ITEMS

Budgeted items which are low bid and do not exceed expenditure estimates and/or
items which have been previously approved in concept.

1. LIQUOR LICENSES FOR THE ROTARY FOR EVENTS ON SEPTEMBER 11^TH AND SEPTEMBER 16TH
2. SUE TRANSFER DIRT CHEAP TO RJCA, LLC
3. SUE TRANSFER PREMIER AUTO SERVICE TO DENT COMPANY
4. AUDITING SERVICES CONTRACT EXTENSION
5. 2016 CRACKSEALING

Item E was removed for further discussion

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to accept Consent Items A, B, C, and D as recommended by staff.  A voice vote was taken with a unanimous affirmative result and the motion passed.

 

MAYOR’S REPORT 

Mayor Pogue announced that the Legislative Affairs Committee met a couple of weeks ago. The committee went over the legislative affairs plan that was approved last year to see if there were any changes. This plan will be presented to the legislatures this coming session. As soon as the changes are updated, Mayor Pogue stated he will send the plan to the Board.

Mayor Pogue announced this was the last Board Meeting for Tom Aiken who would be retiring on the 31^st of August after 37 years of dedicated service to the City of Ballwin. Mayor Pogue thanked Mr.Aiken for his hard work and wished him a very happy and successful retirement.

CITY ADMINISTRATOR’S REPORT

Consent Item E: Alderman Roach asked about the roads in Ward 2 in regards to the 2015 street report. The streets listed on the Cracksealing list were rated at a seven or eight. Mr. Kramer stated cracksealing is a way to preserve the life of the street to keep its rating high.

A motion was made by Alderman Roach and seconded by Alderman Leahy to accept Consent Item D.  A voice vote was taken with a unanimous affirmative result and the motion passed.

City Administrator Hanson thanked Mr. Aiken for all the help and guidance he has provided over these past months to himself and staff which has been invaluable. He thanked Mr. Aiken for all of his years of service and his hard work and wished him a happy retirement.

City Administrator Hanson congratulated Abigail Johnson on her new role. City Administrator Hanson stated he inherited Ms. Johnson and she has been an invaluable member to staff and believes she will do great. Mr. Aiken has helped with her guidance and he looks forward to having her at the City for a very long time. He thanked the Board for their support of her appointment as City Clerk.

Alderman Roach added that he worked with Mr. Aiken for the shortest amount of time than any of the other Board member and stated that the City is losing a big asset with Mr. Aiken leaving. He interacted with him on a number of projects since last April and was quickly impressed at Mr. Aiken’s ability to solve a problem and it is going to take at least two people to do his job. He thanked Mr. Aiken for all his service to the City.

INFORMATION ONLY

2017 BUDGET CALENDAR WAS PROVIDED TO THE BOARD
Budget and Expenses will be presented to the Board at the same time this year.
Mayor Pogue stated that the Board will meet for a budget meeting prior to the Board meeting on October 10^th.
If there is a conflict in starting at 5:30pm or 6:00pm to let himself or City Administrator Hanson know.

Mayor Pogue announced there will be an annual review for the City Administrator at the next Board Meeting.

ALDERMANIC COMMENTS

Alderman Terbrock Congratulated Mr. Aiken on a great career and retirement. He stated it’s been a pleasure to work with Mr. Aiken.

Alderman Terbrock asked if the City could look into to regulating sign placement at polling venues so property owners don’t have to clean up after the election. He was informed by City Attorney Jones that there was little the City could do to regulate these signs.

Alderman Terbrock stated the overgrowth of weeds in the right-of-way is a constant issue. He asked if the City could look into how it is regulated to make sure these areas are being maintained.

Alderman Fleming Congratulated Mr. Aiken and attributed a lot of what he knows has come from Mr. Aiken and Jerry Klein. He appreciates their patience; teaching him the process and the right way to do things. He believes Mr. Aiken has earned himself some time with his family and to enjoy recreational activities. He appreciates everything Mr. Aiken has done for him along with the care and concern he has shown for the City. He thanked him.

Alderman Bullington Thanked Mr. Aiken for his years of service and thanked his family for loaning him to the City.

Alderman Bullington stated Haley Morrison contacted him about generating silent auction items for the Hold the Line for Officer Flamion event on September 16^th. Aside from being a school Administrator he also works at Six Flags. He spoke with the park president, head of security and other individuals in security; they have donated over $3,000 in tickets to be auctioned at the event. He thanked Pete Carmichael, Park President; Tony Wilson, head of Security and Fred DeSalme, in security.

Alderman Roach stated that the staff deadline for budget items was due and the Caybeth retaining wall is getting started and he believes the residents on Happy Court will be looking forward to something happening to their retaining wall next year.

Alderman Finley announced that City Attorney Jones was elected to the Missouri Bar Board of Governors District 9 of St. Louis County. He stated this shows how highly regarded he is in their profession.

Alderman Finley thanked Mr. Aiken for his distinguished service to the City. He has told friends that any successful City needs a Mr. Aiken and Ballwin has been blessed with him. He admires his dedication, tenure with the City and his immense knowledge that he conveys and has learned so much from him. Alderman Finley added that he enjoys history and Mr. Aiken flavors a lot of things with history. He conveys that very well and believes he could write a book. He really appreciates Mr. Aiken’s eloquence and enjoyed many of his presentations. Alderman Finley stated he remembered the discussion about playgrounds and Mr. Aiken described it as being “architecturally aggressive.” Alderman Finley added that what it comes down to is “was this a good man?” and he thinks Mr. Aiken is a really good man and he really appreciates him and asked that God Bless him in his retirement. He added that both he and Mr. Aiken own the same tie and he wore his in Mr. Aiken’s honor.

A motion was made by Alderman Fleming and seconded by Alderman Terbrock to adjourn the Board of Aldermen Meeting.  A roll call vote was taken with a unanimous result, and the meeting was adjourned at 7:51 p.m.

Tim Pogue, Mayor

ATTEST:

Eric Hanson, City Administrator

A Johnson

Approved:  September 12, 2016