Board of Aldermen Meeting

Meeting Agenda

BOARD OF ALDERMEN MEETING
January 25, 2016 at 7:00 p.m.
300 Park Drive – Donald “Red” Loehr Police & Court Center
www.ballwin.mo.us

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Approval of Minutes: January 11, 2016 Board of Alderman meeting & Closed Session minutes

5. Presentation:

6. Citizen Comments:

7. Public Hearing: None

8. Pending Issues: None

New Business:

9. Legislation Next Ordinance # 16-04
    a. Bill No. 3912 Sidewalk Easement Acceptance for Meadowbrook CC Estates
    b. Bill No. 3913 Street Acceptance for Meadowbrook CC Estates

10. Consent Items
    a. Contract with Miller Spectacular Shows, Inc. for Carnival Rides for Ballwin Days 2016
    b. Contract with the Black Jack Billy Band for Live Entertainment at Ballwin Days 2016
    c. Contract with the Firefall Band for Live Entertainment at Ballwin Days 2016
    d. Pool Chemicals Contract
    e. MoDOT Highway Safety Program Authorization
    f. Lease of Printers for Administration and Police Department

11. Mayor’s Report

12. City Administrators Report
    a. Parks and Recreation Bucket Truck

13. Staff Reports

14. City Attorney’s Report

15. Closed Session

16. Aldermanic Comments

17. Information Only

18. Adjourn

Meeting Minutes

MINUTES OF THE BOARD OF ALDERMEN MEETING
CITY OF BALLWIN – 300 Park Drive
January 25, 2016

THE MINUTES ARE PREPARED IN SUMMARY TO REFLECT THE OVERALL DISCUSSIONS, NOT VERBATIM QUOTES.

The meeting was called to order by Mayor Pogue at 7:04 p.m.

Roll Call
PRESENT                                                    ABSENT

Mayor Tim Pogue
Alderman James Terbrock
Alderman Michael Finley
Alderman Kevin Roach
Alderman Mark Stallmann
Alderman Frank Fleming
Alderman Jim Leahy
Alderman Ross Bullington
Alderman Kathy Kerlagon
City Administrator Eric Hanson
City Attorney Robert E. Jones

The Pledge of Allegiance was given.

MINUTES

The Minutes of the January 11, 2016 Board of Aldermen meeting minutes and Closed Session minutes were submitted for approval.

A motion was made by Alderman Fleming and seconded by Alderman Finley to amend the minutes from the January 11, 2016 Board Meeting to correct Public Works Director Gary Kramer’s comment on page four, paragraph four to state “Mr. Kramer stated that Chevrolets vehicles are sent to ELCO and Fords are sent to Bo Beuckman when warranty work is required.” A voice vote was taken with a unanimous affirmative result and the motion passed.

A motion was made by Alderman Fleming and seconded by Alderman Bullington to approve the minutes from the January 11, 2016 Board Meeting minutes as amended. A voice vote was taken with a unanimous affirmative result and the motion passed.

A motion was by Alderman Fleming and seconded by Alderman Bullington to approve the January 11, 2016 Closed Session meeting minutes as submitted. A voice vote was taken with a unanimous affirmative result and the motion passed.

NEW BUSINESS

LEGISLATION

BILL NO. 3912 SIDEWALK EASEMENT ACCEPTANCE FOR MEADOWBROOK SUBDIVISION
A motion was made by Alderman Fleming and seconded by Alderman Terbrock for a first reading of
Bill No. 3912. A voice vote was taken with a unanimous affirmative result and Bill No. 3912 was read for the first time

A motion was made by Alderman Fleming and seconded by Alderman Stallmann for a second reading of
Bill No. 3912. A voice vote was taken with a unanimous affirmative result and Bill No. 3912 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3912 with the following results:
Ayes – Aldermen Fleming, Leahy, Finley, Bullington, Stallmann, Roach, Terbrock, Kerlagon;
Nays -- None.
Bill No. 3912 was approved and became Ordinance No. 16-04

BILL NO. 3913 STREET MAINTENANCE ACCEPTANCE FOR MEADOWBROOK SUBDIVISION
A motion was made by Alderman Fleming and seconded by Alderman Bullington for a first reading of
Bill No. 3913. A voice vote was taken with a unanimous affirmative result and Bill No. 3913 was read for the first time

Alderman Roach asked if the final overlay had been done. Gary Kramer replied that the overlay was completed before winter weather set in.

A motion was made by Alderman Fleming and seconded by Alderman Leahy for a second reading of
Bill No. 3913. A voice vote was taken with a unanimous affirmative result and Bill No. 3913 was read a second time.

A roll call vote was taken for passage and approval of Bill No. 3913 with the following results:
Ayes – Aldermen Fleming, Bullington, Stallmann, Kerlagon, Finley, Roach, Terbrock, Leahy;
Nays -- None.
Bill No. 3913 was approved and became Ordinance No. 16-05

CONSENT ITEMS
Budgeted items which are low bid and do not exceed expenditure estimates and/or
items which have been previously approved in concept.

a. Ballwin Days Carnival Ride Contract
b. Ballwin Days Entertainment Contract with the Blackjack Billy Band
c. Ballwin Days Entertainment Contract with the Firefall Band
d. Pool Chemicals
e. MoDOT’s Missouri Highway Safety Program Authorization
f. Lease of Printers

Alderman Fleming asked that item E be held for further discussion under the City Administrator’s report.

A motion was made by Alderman Bullington and seconded by Alderman Stallmann to accept Consent Items A, B, C, D, and F as recommended by staff. A voice vote was taken with a unanimous affirmative result and the motion passed.

MAYOR’S REPORT

Ballwin Days – The meeting from last week was cancelled due to weather. The meeting has been rescheduled for Tuesday, January 26th at 7pm at The Pointe in room B.

Municipal League Meeting – There is a meeting this week on Thursday at the Brentwood Recplex. Next month’s meeting will be held in Ellisville, on February 25th at 7:30 pm.

Historical Appointments – Mayor Pogue recommended the reappointment of Alice Mertz, Helen Pisarkiewicz and Carol Stafford to serve through December 31, 2018.

A motion was made by Alderman Stallmann and seconded by Alderman Roach to reappoint Alice Mertz, Helen Pisarkiewicz and Carol Stafford on the Historical Society. A voice vote was taken with a unanimous affirmative result and the motion passed.

Mayor Pogue stated that there is also a vacancy on the Commission and he recommended that it be filled by Marie Clark to serve until December 31. 2017.

A motion was made by Alderman Stallmann and seconded by Alderman Roach to appoint Marie Clark on the Historical Society. A voice vote was taken with a unanimous affirmative result and the motion passed.

CITY ADMINISTRATOR’S REPORT

Purchase of Used Bucket Truck City Administrator Hanson explained the Department of Parks and Recreation is looking to purchase a used bucket truck to assist with the tree trimmings and removals. This would enable staff to pursue negotiations not to exceed $85,000, on a used bucket truck.

A motion was made by Alderman Stallmann and seconded by Alderman Leahy to allow Staff to pursue negations for the purchase of a Used Bucket Truck and not to exceed the purchase price of $85,000. A voice vote was taken with a unanimous affirmative result and the motion passed.

Consent Item E Alderman Fleming asked what the Missouri Highway Safety Program entails. Interim-Chief Kevin Scott explained that the emphasis this program is to provide funding for overtime to the police department to help mitigate hazardous moving violations that perpetuate towards vehicle crashes. A very small percentage of citations are issued pursuant to these grants.. This contract is mainly for education, making motorists aware of what they are doing and why it is hazardous.

Participating in this program allows the department to qualify for additional training and grants.

City Administrator Hanson stated that the Police Department generates less than 5% of the City’s revenue. He stressed to staff and the public that the Ballwin Police Department does not utilize a quota system.

A motion was made by Alderman Fleming and seconded by Alderman Finley to accept Consent Item E as recommended by staff. A voice vote was taken with a unanimous affirmative result and the motion passed.

CITY ATTORNEY’S REPORTS

Property at 641 Kehrs Mill Road City Attorney Jones informed the Board that this house was damaged by fire and has been sitting vacant for two years without any work being done to it. A Notice of Violation was posted and expired on January 15th. There will be an Administrative Hearing on February 3rd at 9 am. City Administrator Hanson will be acting as the hearing officer.

ALDERMANIC COMMENTS

Alderman Terbrock – Commended the Police Department for the celebration of retiring officer, Detective Ed Roberson. The department held a 10-42, end of watch ceremony. A member from the department recorded the ceremony which received over 1.2 million views on YouTube. Mayor Pogue stated this was an honor to send him off in a gratifying way, he wishes him well in his retirement. City Administrator Hanson said he was there for this ceremony and encouraged everyone to watch the video and commends Interim-Chief Kevin Scott for his efforts. Alderman Kerlagon also commented that she was there and thought the appreciation and show of support was outstanding.

Alderman Stallmann – At the recent state’s municipal league meeting in Jefferson City he spoke with Representative Cornejo. He is receptive to discussing the concerns of the Board and City Attorney Jones regarding proposed legislation. He is also willing to talk to the Municipal League.

Alderman Stallmann added that one of the agenda items on the next municipal league meeting is sales-tax legislation.

Alderman Fleming explained that prior to tonight’s Board meeting, there was a Finance and Administration committee meeting on the TDD of Olde Town Plaza.

Alderman Leahy - Informed the Board and the public that he and his family are moving but they will remain within ward 3.

A motion was made by Alderman Fleming and seconded by Alderman Kerlagon to adjourn the Board of Aldermen Meeting. A roll call vote was taken with a unanimous result, and the meeting was adjourned at 7:24 p.m.

TIM POGUE, MAYOR

ATTEST:
ERIC HANSON, CITY ADMINISTRATOR

A Johnson
Approved: February 8, 2016