Board of Aldermen Meeting

Meeting Agenda

Meeting Minutes

RECORD OF PROCEEDINGS

MINUTES OF THE BOARD OF ALDERMEN MEETING
CITY OF BALLWIN - 300 PARK DRIVE
NOVEMBER 13, 2000

The meeting was called to order by Mayor Jones at 7:06 p.m.

The Pledge of Allegiance was given.

The Minutes of the October 23, 2000 Capital Budget Workshop were submitted for acceptance A motion was made by Alderman Nichols and seconded by Alderman Byatt to approve the Minutes. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

The Minutes of the October 23, 2000 Board of Aldermen meeting were submitted for approval. Alderman Buermann requested on page 5, paragraph 3, "they could be parked in the back of the store" be deleted. Alderman Byatt requested that on page 6, 59h Anniversary should be changed to 50'h Anniversary. A motion was made by Alderman Suozzi and seconded by Alderman Buermann to approve the Minutes as amended. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

PARKS INFRASTRUCTURE ADVISORY COMMITTEE

Committee Chairman Tony Zamberlan introduced committee members Vicky Czapla, Eugene Voitmann, and Judy Urbas. He then gave an overview of the report of the committee and suggested a standing committee be maintained to provide input to the City. Alderman Nichols expressed appreciation to the committee and for its hard work and recommendations.

A motion was made by Alderman Huddleston and seconded by Alderman Nichols to accept the report of the Parks Infrastructure Advisory Committee for further consideration by the Board of Aldermen. A voice vote was taken with an affirmative result and the motion was declared passed.

CITIZEN COMMENTS

Matthew Velker - 35 7 Boy Scout Troop : Mr. Velker asked about lighting the flag in front of the Government Center. Mayor Jones explained that a new light is being installed at this time.

PUBLIC HEARINGS

None.

LEGISLATION

Copies of all bills were available at the Government Center and Board Room lobby for public inspection prior to enactment.

BILL NO. 3052- AN ORDINANCE AMENDING CHAPTER 15 OF THE CODE OF ORDINANCES OF THE CITY OF BALLWIN BY AMENDING SECTION 15-482 SCHEDULE G ENTITLED PARKING PROHIBITED AT ALL TIMES.

A motion was made by Alderman Suozzi and seconded by Alderman Buermann for a first reading of Bill No. 3052. A voice vote was taken with an affirmative result and the motion was declared passed. Bill No. 3052 was read for the first time.

A motion was made by Alderman Nichols and seconded by Alderman Buermann for a second reading of Bill No. 3052. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. Bill No. 3052 was read for the second time.

A roll call was taken -for passage and approval of Bill No. 3052 with the following results: Ayes - Byatt, Buermann, Easter, Suozzi, Huddleston, Nichols. Nays - None. 'Whereupon Mayor Jones declared Bill No.3052 approved and it became Ordinance No. 00-58.

CONSENT ITEMS

COMPUTER UPGRADES

BOOKING SYSTEM

A motion was made by Alderman Byatt and seconded by Alderman Buermann to approve the Computer Upgrades and Booking System Consent Items. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

REPORT OF THE MAYOR

Mayor Jones addressed the issue regarding items that don't have all of the necessary components to be presented to the Planning and Zoning Commission or the Board of Adjustment. The City wants to accommodate each petitioner, but staff should be able to say that if everything needed is not provided, it will not be put on the agenda. The Board agreed that staff should exercise this review authority in accordance with the minimum requirements of Ballwin's codes and ordinances.

REPORT OF THE CITY ADMINISTRATOR

Olde Towne Parking: Alderman Buermann asked about the Ries Road detour. City Administrator Kuntz said this is to prohibit parking on several streets in the Olde Towne area that will be used for detour purposes. Several roads will be used at different times as New Jefferson, Ries, and Lyons are built.

A motion was made by Alderman Nichols and seconded by Alderman Buermann for the City Attorney to draft legislation to establish the no parking areas in Olde Towne. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Dickens Plaza: City Administrator Kuntz said this is a request for a waiver to the detention requirement imposed on this development when it was originally approved. The petitioner has encountered rock in the excavation for the basin. Alderman Nichols said the Board could only approve such a waiver if it is determined that doing so will have no adverse downstream impact or establish a precedent for similar future development. Alderman Huddleston said, at Central Plaza during heavy rains, the water pours over the gutter and onto Manchester Road. Alderman Buermann said that in 1993 cars were starting to be washed off of Manchester Road because of the water. He asked how site runoff will be directed into Fishpot Creek. Mr. Stem, the petitioner, said there would be inlets on the parking lot and a discharge pipe. Alderman Nichols said he is not clear on how the storm water will be accommodated in the creek without the detention. Mayor Jones said this will be tabled until the November 27 Board meeting and instructed City Engineer Kramer to meet with the petitioner to determine if any detention can be provided.

Fleet Plan: City Administrator Kuntz said this is a recommendation to use the funds that were put into the re-appropriation ordinance this year to purchase the two police cars that will have their leases expire next year. Mr. Kuntz also suggested that the 1995 Intrepid be turned back in and that he receive $300/mo. During 2001 as a car allowance.

A motion was made by Alderman Nichols and seconded by Alderman Easter to allow City Administrator Kuntz to drive his own personal vehicle for the next year, subject to a monthly allowance of $300.00 plus fuel. The 2002 budget will include purchasing a vehicle through the state bid. The $18,000 that was re-appropriated in the 2000 budget shall be applied toward the purchase of two Luminas for the Police Department off of their expiring leases. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Banner Proposal: City Administrator Kuntz said the company in the literature would like to do street banners for the City. It is necessary to amend the sign code because such banners with private advertising are not permitted. Mayor Jones said he would prefer not doing this until the litigation with the Wall Company is resolved.

Connector Access: City Administrator Kuntz said this is in reference to the driveway connecting the Vlasis Park Connector Road with the Metro West Firehouse and Salem Methodist Church. The fire district is asking that Ballwin accept maintenance within the park. The Board agreed to maintain the connector road.

Finance Policies: City Administrator Kuntz said these procedures and recommendations were developed by Finance Officer Loehr regarding acceptance of checks, refunds, reimbursements, and service charges. These policies should be authorized by ordinance. An ordinance would need to be presented for consideration at the next meeting. Alderman Buermann suggested including a statement regarding a 24-hour turn-around time for check deposits. City Administrator Kuntz recommended an amendment to accept private checks within the Missouri portion of the St. Louis Metro area, and not across the river.

Alderman Nichols asked about the sewer lateral reimbursements. Do the City Inspectors inspect the repair work, or are there requests for reimbursement after the fact. Assistant City Administrator Aiken explained that the program rules do not allow any reimbursements for work that was not approved and inspected per code.

A motion was made by Alderman Nichols and seconded by Alderman Byatt to draft an ordinance to adopt the administrative financial policies regarding checks, refunds, reimbursements and service charges. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

Capital and Operating Budget Ordinances: City Administrator Kuntz requested a motion to prepare and present the Capital Budget Plan for 2001 at the next Board meeting, followed by the Operating Budget Plan for 2001 on the December Board meeting. This will be the last meeting of this calendar year. Alderman Buermann suggested both budget ordinances be presented at the November 27 meeting.

Closed Session: City Administrator Kuntz said this closed session is to discuss real estate and potential litigation. He received a call from the tenant at 407 Kehrs Mill Road agreeing to the proposed lease terms and conditions. He requested a motion for the City Attorney to draft the contract.

A motion was made by Alderman Byatt and seconded by Alderman Nichols for the City Attorney to draft a contract for the tenant at 407 Kehrs Mill Road. A voice vote was taken with an affirmative result, Alderman Huddleston abstained, and the motion was declared passed.

ALDERMANIC COMMENTS

A motion was made by Alderman Nichols and seconded by Alderman Buermann to adjourn to closed session to consider matters of litigation and real estate. A roll call was taken with the following results: Ayes - Huddleston, Nichols, Buermann, Suozzi, Easter, Byatt. Nays - None. The motion passed unanimously. The meeting was adjourned into closed session at 8: 15 p.m.

The Board reconvened in open session at 8:40 p.m. Mayor Jones announced that the Board had instructed City Attorney Lucchesi to respond to the lawsuit from McBride and to initiate collection on the bonds and letters of credit from McBride to complete the remaining subdivision work.

Mayor Jones said that a motion to adjourn the closed session was made by Alderman Buermann and seconded by Alderman Huddleston. A roll call vote was taken with a unanimous affirmative result and the closed session was adjourned at 8:38 p.m.

A motion was made by Alderman Nichols and seconded by Alderman Huddleston to adjourn the regular meeting. The motion passed unanimously and the meeting was adjourned at 8:45 p.m. 
MC