Board of Aldermen Meeting

Meeting Agenda

Meeting Minutes

RECORD OF PROCEEDINGS

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MINUTES OF THE BOARD OF ALDERMEN MEETING
CITY OF BALLWIN - 300 PARK DRIVE
NOVEMBER 27,2000

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The meeting was called to order by Mayor Jones at 7:00 p.m.

PRESENT	ABSENT
Mayor Robert E. Jones Alderman Kay Easter Alderman Terry Byatt Alderman Kenneth W. Buermann  Alderman Jane Suozzi Alderman Ronald L. Nichols  Alderman James Robinson  Alderman Stan Huddleston  Alderman Mike Boland City Attorney Lionel Lucchesi  City Administrator Robert Kuntz

The Pledge of Allegiance was given.

The Minutes of the November 13, 2000 Operating Budget Workshop were submitted for acceptance. A motion was made by Alderman Buermann and seconded by Alderman Huddleston to approve the Minutes. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

The Minutes of the November 13, 2000 Board of Aldermen meeting were submitted for approval. A motion was made by Alderman Buermann and seconded by Alderman Byatt to approve the Minutes as amended. A voice vote was taken with a unanimous affirmative result and the
motion was declared passed.

Lowe's - Mr. Dan Moylan, 4911 Lakecrest Dr., Shawnee, Kansas; Jake Reebe, Attorney for Lowe's: Mr. Moylan asked for reconsideration of the petition to rent and park customer delivery vehicles at the proposed Lowe's store. He said he needs the right to rent the trucks. Alderman Buermann said the trucks should be parked behind the building at the end of the day. Mr. Moylan agreed but said during the day the trucks would be parked and loaded in front of the store for customer convenience. Mayor Jones said the petitioner was to choose a spot and stick to it. Mr. Moylan said they will start off with one rental truck. As the sales increase, there could be 2 or 3 rental trucks. There will be signs designating the parking spots for the rental trucks. An employee will be responsible for checking on the return of the trucks to the designated parking spots. Alderman Boland said that Lowe's needs rental trucks as a service for the customers to compete with Home Depot. Alderman Nichols said the trucks will look like any other vehicle parked on the lot. Mr. Moylan agreed. Mayor Jones said the policies and ordinances require, in order for the Board to reconsider this, that an Alderman would have to request it and it would require a super majority to consider it again and a majority to pass it. City Attorney Lucchesi agreed.

Alderman Nichols said a condition could be put on the special use exception that specifically says the limit is not more than 3 trucks for customer use not to exceed one ton in size. He said he looked at the trucks at the Lowe's in Chesterfield and didn't find them to be negative at all during the day when customers were shopping at the store. Alderman Byatt said this is a great service for the customers and Lowe's needs to be able to compete with Home Depot.

Alderman Nichols said he voted against the U-Haul project because he was concerned that the returned vehicles would be parked all over the lot. The vehicles are parked all over the lot. They are in violation of the S.U.E.

Mr. Reebe said Lowe's will comply with the S.U.E. If not, the City would have the right to revoke the S.U.E. at any time.

A motion was made by Alderman Nichols and seconded by Alderman Boland to bring this issue back before the Board to reconsider the prior disapproval. A roll call was taken with the following results: Ayes - Huddleston, Boland, Byatt, Buermann, Suozzi, Easter, Nichols, Robinson. Nays - None. Whereupon Mayor Jones declared the motion passed for reconsideration in the form of an ordinance at the next meeting, December I 1, with the additional comments proposed by Alderman Nichols.

CITIZEN COMMENTS

Four Boy Scouts from Ballwin based troops were in attendance.

PUBLIC HEARINGS

Mayor Jones read a prepared statement summarizing the City's 2001 Capital and Operating budget plans.

Bill No. 3053 - Operating Budget for 2001: City Administrator Kuntz presented the 2001 Capital & Operating Budgets. He said the two budgets were formulated during the course of two public work sessions with the Board of Aldermen. The Operating budget calls for expenditures totaling $11,631,792 for the fiscal year beginning January 1, 2001. This compares to $11,245,968 for the current fiscal year. This is approximately a $400,000 increase. It does not add new services or programs to the operating budget, nor does it reduce or delete current service levels or programs. The cost increases are increased fuel, utilities, natural gas, and health insurance. The only other element that's different from last year is the inclusion of a $22,800 contingency.

Alderman Buermann asked about the summary of the ten competitive cities. City Administrator Kuntz said that this project is underway and he hopes to have it ready by the first meeting in January.

Bill No. 3054 - Capital Budget for 2001: City Administrator Kuntz presented the 2001 Capital Budget. The Budget is proposed to be $5,798,232. This is only for capital expenditures. It cannot include salaries, utilities, insurance. Of this amount, $3,062,000 is earmarked and tied specifically to funding reimbursements. There are grants outstanding for the completed reconstruction of Ries Road. 80% of every dollar spent comes back in the form of a reimbursement. The dollars have to be budgeted to get the 80%. For the next two years, there will be a debt of $2 million. Thereafter it will be cut in half.

Robert Quinn, 220 Ramsey Lane: Mr. Quinn said there's nothing in the budget for repairs on Ramsey Lane. City Administrator Kuntz said none of the money can be spent or earmarked until after January 1, 2001, but that Ramsey Lane improvements had been deferred pending resolution of an adjacent proposal from Elco Chevrolet.

LEGISLATION

Copies of all bills were available at the Government Center and Board Room lobby for public inspection prior to enactment.

BILL NO. 3053 - AN ORDINANCE APPROVING AND ADOPTING A BUDGET OF ANTICIPATED CASH REVENUE AND CASH DISBURSEMENTS FOR THE GENERAL REVENUE FUND OF THE CITY OF BALLWIN, ST. LOUIS COUNTY, MISSOURI, FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2001, AND ENDING DECEMBER 31, 2001. PROVIDING FOR EXPENDITURES IN ACCORDANCE WITH SAID BUDGET AND MAKING APPROPRIATIONS THEREOF.

A motion was made by Alderman Buermann and seconded by Alderman Boland for a first reading of Bill No. 3053. A voice vote was taken with an affirmative result and the motion was declared passed. Bill No. 3053 was read for the first time.

A motion was made by Alderman Easter and seconded by Alderman Byatt for a second reading of Bill No. 3053. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. Bill No. 3053 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3053 with the following results: Ayes  - Robinson, Boland, Byatt, Buermann, Nichols, Suozzi, Easter, Huddleston. Nays - None.  Whereupon Mayor Jones declared Bill No.3053 approved and it became Ordinance No. 00-59.

BILL NO. 3054 - AN ORDINANCE APPROVING AND ADOPTING A BUDGET OF ANTICIPATED CASH REVENUE AND CASH DISBURSEMENTS FOR THE CAPITAL IMPROVEMENT PROGRAM OF THE CITY OF BALLWIN, ST. LOUIS COUNTY, MISSOURI, FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2001, AND ENDING DECEMBER 31, 2001. PROVIDING FOR EXPENDITURES IN ACCORDANCE WITH SAID BUDGET AND MAKING APPROPRIATIONS THEREOF.

A motion was made by Alderman Nichols and seconded by Alderman Buermann for a first reading of Bill No. 3054. A voice vote was taken with an affirmative result and the motion was declared passed. Bill No. 3054 was read for the first time.

Alderman Byatt asked about the discretionary funds. Is there a list where the money will go? City Administrator Kuntz said there is a list and it's not just for Public Works. It will take $1/4 million to do Ramsey Lane. If funds come in and are re-appropriated, he will give the Board alternatives.

A motion was made by Alderman Byatt and seconded by Alderman Huddleston for a second reading of Bill No. 3054. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. Bill No. 3054 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3054 with the following results: Ayes - Byatt, Suozzi, Buermann, Nichols, Easter, Huddleston, Robinson, Boland. Nays - None. Whereupon Mayor Jones declared Bill No.3054 approved and it became Ordinance No. 00-60.

BILL NO. 3055 - AN ORDINANCE AMENDING CHAPTER 15 OF THE CODE OF ORDINANCES OF THE CITY OF BALLWIN BY AMENDING SECTION 15-482 SCHEDULE G ENTITLED PARKING PROHIBITED AT ALL TIMES.

A motion was made by Alderman Boland and seconded by Alderman Buermann for a first reading of Bill No. 3055. A voice vote was taken with an affirmative result and the motion was declared passed. Bill No. 3055 was read for the first time.

Alderman Nichols said these are relating to the Olde Towne project. The intentions would be after the project is completed to revisit this ordinance and make appropriate changes. City Administrator Kuntz agreed. The streets will be revisited and vacating them. Alderman Nichols asked if there is a master plan for rerouting traffic that the citizens can look at. City Administrator Kuntz said yes and it's on the web page with weekly updates, "Horizon" updates, and the message board will be updated to alert motorists.

A motion was made by Alderman Nichols and seconded by Alderman Byatt for a second reading of Bill No. 3055. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. Bill No. 3055 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3055 with the following results: Ayes - Buermann, Boland, Easter, Robinson, Nichols, Suozzi, Huddleston, Byatt. Nays - None. Whereupon Mayor Jones declared Bill No.3055 approved and it became Ordinance No. 00-61.

BILL NO. 3056 - AN ORDINANCE AMENDING CHAPTER 2, ARTICLE 1 BY THE ADDITION OF A NEW SECTION 2-7 ADOPTING ADMINISTRATIVE POLICIES FOR THE CITY OF BALLWIN.

A motion was made by Alderman Byatt and seconded by Alderman Boland for a first reading of Bill No. 3056. A voice vote was taken with an affirmative result and the motion was declared passed. Bill No. 3056 was read for the first time.

City Administrator Kuntz said this formalizes current practice.

A motion was made by Alderman Suozzi and seconded by Alderman Buermann for a second reading of Bill No. 3056. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. Bill No. 3056 was read for the second time.
A roll call was taken for passage and approval of Bill No. 3056 with the following results: Ayes - Suozzi, Byatt, Easter, Huddleston, Boland, Robinson, Nichols, Buermann. Nays - None. Whereupon Mayor Jones declared Bill No.3056 approved and it became Ordinance No. 00-62.

BILL NO. 3057 - AN ORDINANCE GRANTING A SPECIAL USE EXCEPTION TO ECARS RENT-A-CAR COMPANY, FOR FRONTYARD PARKING, MOTOR VEHICLE REPAIR AND A FLAGPOLE.

Mayor Jones said this Bill has been removed at the request of the petitioner.

BILL NO. 3058 - AN ORDINANCE AUTHORIZING AN AGREEMENT WITH ST. LOUIS COUNTY FOR COMPUTER-AIDED REPORT ENTRY SERVICES.

A motion was made by Alderman Robinson and seconded by Alderman Huddleston for a first reading of Bill No. 3058. A voice vote was taken with an affirmative result and the motion was declared passed. Bill No. 3058 was read for the first time.

A motion was made by Alderman Huddleston and seconded by Alderman Byatt for a second reading of Bill No. 3058. A voice vote was taken with a unanimous affirmative result and the motion was declared passed. Bill No. 3058 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3058 with the following results: Ayes - Nichols, Huddleston, Byatt, Buermann, Easter, Boland, Suozzi, Robinson. Nays - None. Whereupon Mayor Jones declared Bill No.3058 approved and it became Ordinance No. 00-63.

CONSENT ITEMS

SKID STEER

A motion was made by Alderman Nichols and seconded by Alderman Byatt to approve the Skid Steer Consent Item. A voice vote was taken with a unanimous affirmative result and the motion was declared passed.

REPORT OF THE MAYOR

Historical Society Vacancy: Mayor Jones said that Bill Buermann is retiring as Chairman of the Historical Society, as of November 15, 2000. He has been the chairman since the inception of the Historical Society. Mayor Jones asked staff to prepare a plaque for Mr. Buermann to be presented at the next Board of Aldermen meeting.

Mayor Jones said there will be four vacancies to be filled. Two names suggested are Verna Arnold and Helen Pisarkiewicz.

REPORT OF THE CITY ADMINISTRATOR

Street Light Policy: City Administrator Kuntz said in light of the new AmerenUE installation procedures, it bears revisiting and may require modifications. For future installations, the Board may wish to consider either a cap or some modifications to keep the cost under control. A street light that used to cost $1,500 - $2,000 now costs approximately $6,000 to install. There are people who sign petitions for the street lights and then refuse to grant easements. He said at the next meeting, he will to give a status report on what's pending or expired, etc. Alderman Easter suggested that the Board adopt a new street light program since the cost is so high.

Cash Reserve Policy: City Administrator Kuntz said it was pointed out that in Section 1, "shall be maintained at all times" should be eliminated. It should be "in place at the end of each fiscal year".

A motion was made by Alderman Byatt and seconded by Alderman Buermann to change the policy percentage from 16% to 15%, and the policy should read "at the end of each fiscal year", A voice vote was taken with an affirmative result and the motion was declared passed.

Dickens Plaza Drainage: City Administrator Kuntz said he spoke with Mr. Tom Stem and he confirmed that they are willing to adhere to the terms and conditions outlined in their letter of October 25. City Engineer Kramer advises that in light of that adherence, no waiver or modification is necessary to the S.U.E. by the Board of Aldermen.

City Administrator announced that the lights are now operational on the flagpole at the Government Center.

City Attorney Lucchesi advised to post and advertise a closed session to discuss pending litigation at the next regular meeting.

ALDERMANIC COMMENTS.

Trash hauling complaints: Alderman Nichols said he is pleased that the number of trash hauling complaints have decreased substantially.

Parks Advisory Committee: Alderman Nichols said as chairman of the Parks & Recreation Committee, he acknowledged the efforts of the Citizen's committee who did an outstanding job in looking at the parks and recreation issues. He said the city should move forward to address
the recommendations made by this committee. He suggested Board approval for the Mayor to appoint a committee to serve a specified term relative to addressing issues that pertain to parks and recreation, with committee membership approved by the Board. The committee should not exceed 15 people, but maintain at least 2 members from the original committee. Terms would be specified by the Board.

A motion was made by Alderman Byatt and seconded by Alderman Nichols to set up the Parks Advisory Committee for a one-year term with the ability to extend it if necessary, not to exceed 15 members, members being appointed by the Mayor with approval of the Board. A voice vote was taken with an affirmative result and the motion was declared passed.

Business Addresses: Alderman Byatt said a resident requested a means to better identify the business addresses along Manchester Road.

A motion was made by Alderman Nichols and seconded by Alderman Easter to adjourn. The motion passed unanimously and the meeting was adjourned at 8:27 p.m.
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