This is a condensed summary of the action items which will be considered at tonight’s Board Meeting.  It has been prepared to give you, the audience, a greater understanding of the issues which will be discussed.  If you have comments, questions, or concerns, please call (636) 227-8580.  If you would like to know more about the programs or services which we provide, please dial our 24-Hour Information Line (636) 207-2300, or visit us on the web at www.ballwin.mo.us.

PUBLIC COMMENTS

If you wish to address the Board during this meeting, please fill out the “Request To Address the Board of Aldermen” form and place it in the tray on the table in the center of the Board Room before the meeting begins.  You will be called to the podium to address the Board at the appropriate time. 

If the topic for discussion relates to an advertised public hearing, we ask that you hold your comments until after the presentation has been made.  At that time, the Mayor will call upon those who wish to speak in favor of the proposal, followed by those who wish to speak in opposition. 

Thank you for your cooperation. 

The meeting was called to order by Mayor Young at 7:04 p.m.

The Pledge of Allegiance was given.

The Minutes of the April 9, 2007 Board of Aldermen meeting and closed session were submitted for approval.  A motion was made by Alderman Buermann and seconded by Alderman Pogue to approve the Minutes.  A voice vote was taken with a unanimous affirmative result and the motion passed.

Oath of Office:  City Administrator Kuntz administered the oath of office to the following Aldermen as a result of the April 3, 2007 election:  Jimmy Terbrock, Ward 1; Ken Buermann, Ward 2; Jim Robinson, Ward 3; Ray Lembke, Ward 4. 

A second Roll Call was taken.  All were present.

None.

William Harrison, 521 Holshire Way:  Mr. Harrison said that FEMA has a pre-disaster mitigation program available to cities.  He said that FEMA may be able to help with the utilities with these funds.  He suggested that Ballwin apply for this assistance.  Alderman Lembke said that Ballwin is not directly responsible for the utilities, therefore, this should be discussed with the utility companies.  He said that we would not be able to apply for a grant for utilities that we don’t own or operate.  Mr. Harrison said that this is for project development and mitigation activities that’s available to anyone who applies as a city.  Alderman Lembke said that staff will look into this matter.  

None. 

BILL # 3476 - AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF BALLWIN TO EXECUTE AN EASEMENT VACATION FOR J & F PARKPLACE LLC SO AS TO CONFORM TO THE REVISED SITE PLAN OF COACHLIGHT SUBDIVISION.

A motion was made by Alderman Buermann and seconded by Alderman Robinson for a first reading of Bill No. 3476.   A voice vote was taken with a unanimous affirmative result and the motion passed.  Bill No. 3476 was read for the first time.

A motion was made by Alderman Suozzi and seconded by Alderman Pogue for a second reading of Bill No. 3476.  A voice vote was taken with a unanimous affirmative result and the motion passed.  Bill No. 3476 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3476 with the following results: 

Ayes – Buermann, Fleming, Pogue, Robinson, Terbrock, Lembke, Suozzi, Kerlagon .    Nays – None.  Bill No. 3476 was approved and it became Ordinance No. 07-11.

BILL # 3477 - AN ORDINANCE AMENDING CHAPTER 24 OF THE CODE OF ORDINANCES OF THE CITY OF BALLWIN BY DELETING THE SECTION 24-49 ENTITLED “APPLICATION FEE” AND INSERTING THEREFOR A REVISED SECTION HAVING A SIMILAR TITLE.

A motion was made by Alderman Suozzi and seconded by Alderman Buermann for a first reading of Bill No. 3477.   A voice vote was taken with a unanimous affirmative result and the motion passed.  Bill No. 3477 was read for the first time.

A motion was made by Alderman Terbrock and seconded by Alderman Buermann for a second reading of Bill No. 3477.  A voice vote was taken with a unanimous affirmative result and the motion passed.  Bill No. 3477 was read for the second time.

A roll call was taken for passage and approval of Bill No. 3477 with the following results: 

Ayes – Fleming, Pogue, Lembke, Buermann, Kerlagon, Robinson, Suozzi, Terbrock .    Nays – None.  Bill No. 3477 was approved and it became Ordinance No. 07-12.

CONSENT ITEMS:  (Budgeted items which are low bid and do not exceed expenditure estimates and/or items which have been previously approved in concept.)

A motion was made by Alderman Robinson and seconded by Alderman Pogue to accept the Consent Items.  A voice vote was taken with a unanimous affirmative result and the motion passed.

None.

Policy Manual:  City Administrator Kuntz presented to the Board the remainder of the Policy Manual.  The Board approved the Finance Section 4.  Section 5 was previously approved.  The Board then approved Sections 6 through 9.  

Alderman Suozzi said that in the section regarding sidewalks, there isn’t a reference as to what the sidewalk has to be made of.  She said it should be concrete or asphalt.  City Engineer Kramer said that this is determined by ordinance.  City Administrator Kuntz said that in the event of a temporary installation, the Board could authorize within the right-of-way, another paved surface for cost efficiencies or as an interim measure until a street is upgraded, but something to enhance the safety but not as a substitute for the standard.  

A motion was made by Alderman Lembke and seconded by Alderman Kerlagon to approve the revisions to the Policy Manual.  A voice vote was taken with a unanimous affirmative result and the motion passed.

Construction Inspection:  City Administrator Kuntz said this is a proposal by the Public Works Department that will establish a procedure to enable accommodation for requests for inspections outside of normal business hours.  He said this does not happen on a regular basis, but because of weather or other conditions, a contractor might propose a Saturday schedule.  Olde Towne Plaza was constructed with the agreement that we would be paid the overtime rate to have the building inspectiors available on weekends so that the deadline could be met.
 

A motion was made by Alderman Lembke and seconded by Alderman Terbrock to draft legislation for the Public Works off-hours inspections.  A voice vote was taken with a unanimous affirmative result and the motion passed.

Lease Proposal:  City Administrator Kuntz said a proposal has been received from a one-person insurance office to rent the small front office in the lower level of the Government Center.  The office is one-half the size of the Chamber of Commerce office space.  He said the proposal is for a month-to-month lease, $300 up to 12 months, to be renegotiated on a fixed term after that.  First month rent in advance, security, and first month rent would be required.  All of the utilities would be paid by the city as is currently done, but the tenant will take care of their own communication equipment.  Alderman Lembke asked if there are any security concerns.  City Administrator Kuntz said that this is not an issue because access cannot be made to the upper level.  There will be no modifications or adjustments to the building.

A motion was made by Alderman Lembke and seconded by Alderman Kerlagon to grant authorization to lease the office space to the proposed tenant.  A voice vote was taken with a unanimous affirmative result and the motion passed.

Smoke & Fire BBQ Cookoff in Vlasis Park:  City Administrator Kuntz said that it is requested that this event be held in Vlasis Park on September 28 and 29.  They have agreed to donate a portion of the proceeds to the Historical Society for the completion of the restoration School House.  He said they would also like to use the sound stage.  There are no schedule conflicts.  They will pay for the security and clean up.  Alderman Terbrock said that this is a very good event and is good for the business community.

A motion was made by Alderman Lembke and seconded by Alderman Terbrock to grant staff authorization to enter into an agreement with Smoke & Fire for this event.  A voice vote was taken with a unanimous affirmative result and the motion passed.

May 28 Meeting:  City Administrator Kuntz suggested that since May 28 is Memorial Day, that the Board meeting scheduled for that date be cancelled.  Planning & Zoning issues can be presented at the May 14 Board meeting. 

A motion was made by Alderman Lembke and seconded by Alderman Pogue to cancel the May 28 Board of Aldermen meeting.  A voice vote was taken with a unanimous affirmative result and the motion passed.

None. 

Future Finances:  Alderman Fleming removed this item from the agenda for discussion at a future meeting.

Utility Lines:  Alderman Terbrock suggested that utility tax funds could be used to move the utility lines underground. 

Meetings in Jefferson City:  Alderman Pogue said that on April 17, he and Aldermen Lembke and Robinson went to Jefferson City and spoke with the legislators about concerns in Ballwin and opposition to some legislation. 

Ice Storm Reimbursement:  Alderman Buermann said that Ballwin has received reimbursement of $53,000 for the December ice storm.  City Administrator Kuntz said that we have also been reimbursed for the July storm.  Reimbursement for the January ice storm is anticipated. 

A motion was made by Alderman Suozzi and seconded by Alderman Buermann to adjourn to closed session to discuss a personnel issue.  A roll call vote was taken with the following results:  Ayes:  Robinson, Buermann, Lembke, Pogue, Suozzi, Kerlagon, Terbrock, Fleming.   Nays:  None.  The motion passed to adjourn to closed session at 7:40 p.m.

The Board convened in closed session at 7:50 p.m.

A motion was made by Alderman Buermann and seconded by Alderman Pogue to adjourn the closed session.  A roll call vote was taken with a unanimous result, and the closed session was adjourned at 8:12 p.m.

The Board reconvened in open session at 8:15 p.m.

Mayor Young announced that the Board met in closed session to discuss a personnel issue.  No votes were taken.

A motion was made by Alderman Buermann and seconded by Alderman Robinson to adjourn the open session.  The motion passed unanimously and the meeting was adjourned at 8:18 p.m.

Walter S. Young, Mayor

ATTEST:

Robert A. Kuntz, City Administrator

MC