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| Administration Detail
Administration Detail
A simplified statement of the mission of the Department of Administration is to enhance and sustain the quality of life in Ballwin within the limits of available resources. The major expenditure constraints of the 2004 operating budget have underscored the importance of the last phrase of this statement. The 2004 Administration budget is approximately $60,000 lower than its 2003 counterpart which was approximately $30,000 less that the 2002 budget. Since the 2004 budget contains a 4% salary increase, it is clear that the non-salary portion of the budget is the source for most of the operating budget reductions. The funding for the salary increase came from additional reductions in line items in the non-salary portion of the budget. The most significant of these was passing the cost of recycling to residents. This eliminated an approximately $260,000 annual expenditure. The reductions of the other line items were on whole less significant. The reductions were, nonetheless, important as they relate to the line item itself since some line items, such as utilities, had to be increased. Furthermore, a $50,000 contingency fund has been inserted as a new item as has $25,000 that will go to the TIF bond payment if revenues are insufficient to retire the bonds. On the positive side, this last item is approximately $100,000 less that it might have had to be if the challenge to the assessed value of the Olde Towne Plaza had not been successful. The net impact of these changes is that the non-salary portion of the operating budget has pretty well been stripped of any expenditure that could be considered unnecessary. Should future expenditure reductions be needed, it will be done at a cost to the quality of the services that are presently being provided. Thomas H. Aiken A.I.C.P.
Assistant City Administrator / City Planner | Administrative Support Services | | | REGULAR PAY | $311,199 | | OVERTIME PAY | $500 | | PART TIME PAY | $5,000 | | WORKERS' COMPENSATION INS | $7,606 | | FICA EXPENSE | $24,227 | | HEALTH INSURANCE | $36,753 | | LAGERS PENSION | $19,319 | | LIFE INSURANCE | $966 | | EMPLOYEE ASSISTANCE EXPENSE | $4,670 | | ADMIN STAFF SHIRTS | $700 | COLLEGE TUITION
Loehr | $450 | | PHYSICALS & DRUG TESTING | $2,800 | | FUNCTIONAL CAPACITY TESTING | $1,000 | | PRE-HIRE PSYCHOLOGICAL TESTING | $2,750 | | REFERENCE CHECKING | $1,250 | | DOT TESTING | $3,250 | | HEPATITUS VACCINATIONS | $1,000 | CITY MANAGER CONFERENCES
State MCMA for Aiken and Kuntz and national ICMA for Kuntz | $4,000 | FINANCE CONFERENCES
GFOA State Spring Conference; Public Sector User Summit | $1,475 | SLACMA MEETINGS
Monthly SLACMA meetings for Kuntz and Aiken (7 @ $10 x 2) | $150 | MISC SEMINARS/TRAINING
GFOA monthly meetings for Loehr ($120), Finance staff training ($1,600), Misc ($80) | $1,800 | | ELECTRIC | $14,500 | | GAS | $4,000 | | SEWER | $700 | | WATER | $1,250 | | TELEPHONE | $3,500 | | POSTAGE | $7,500 | | AIKEN CELL PHONE | $280 | | KUNTZ CELL PHONE | $450 | | POSTAGE METER RENTAL | $665 | | POSTAGE METER BASE/SCALE RENTAL | $850 | | GEN/AUTO LIABILITY | $1,417 | | UMBRELLA LIABILITY | $328 | | PROPERTY LIABILITY | $4,736 | | BONDS | $3,750 | | AUTO DEDUCTIBLES | $2,000 | | JOB OPENING NOTICES | $3,600 | | PUBLIC HEARINGS, BIDS, ETC | $1,750 | MISC EQUIPMENT MAINTENANCE
Generator, fire extinguisher and similar service. | $2,000 | | COFFEE SUPPLIES | $400 | | COPY PAPER | $1,400 | | OFFICE SUPPLIES | $5,250 | | PRINTING | $6,000 | | SMALL TOOLS | $25 | | REF & ANNEX MATERIALS | $350 | | GOVT CENTER OPERATING SUPPLIES | $1,750 | | JANITORIAL SUPPLIES | $1,500 | | GFOA | $275 | | GFOA-MO | $75 | | SLACMA | $120 | | ICMA | $975 | MISC DUES & SUBSCRIPTIONS
Trade magazines, newspapers, journals, etc. | $475 | | BUILDING MAINTENANCE | $1,000 | | FINANCE SOFTWARE SUPPORT | $12,000 | | PAYROLL SOFTWARE SUPPORT | $3,200 | | ANNUAL FINANCIAL AUDIT | $9,300 | ANNUAL BOND AGENT FEES
UMB GO Bonds ($200), UMB 2002 C.O.P.S.($1900), Fiduciary Communic Co. ($130) | $2,400 | SALES TAX REPORTS
County (12 @ $20), State (12 @ $35) | $660 | | BANKS SERVICE CHARGES | $13,000 | | CREDIT CARD SERVICE CHARGES | $22,000 | | MISC CONTRACTUAL SERVICES | $5,000 | COPIER MAINTENANCE
Admin - $1680, Finance - $350 | $2,030 | FINANCIAL ADVISORY SERVICES
Auditor assistance with GASB34 implementation | $5,000 | | POSTAGE METER/SCALE MAINT | $400 | | MISC OFFICE FURNITURE | $1,500 | | CONTINGENCY | $50,000 | | TIF MUNICIPAL REVENUE FUNDING | $25,000 | Total for Program: | $655,226 | Community Services | | | REGULAR PAY | $75,899 | | WORKERS' COMPENSATION INS | $1,823 | | FICA EXPENSE | $5,806 | | HEALTH INSURANCE | $5,069 | | LAGERS PENSION | $4,630 | | LIFE INSURANCE | $148 | | EMPLOYEE GIFT CERTIFICATES | $6,300 | | CITY PICNIC | $1,000 | | EMPLOYEE RECOGNITION | $2,000 | | MISC INTERNAL PUBLIC RELTNS | $350 | | FIREWORKS | $15,000 | | FLOWERS/CARDS | $1,300 | | HORIZON | $36,500 | | MISC EXT PUBLIC RELATIONS | $750 | | GEN/AUTO LIABILITY | $340 | | UMBRELLA LIABILITY | $79 | | PROPERTY LIABILITY | $1,135 | | STREET LIGHT MAINTENANCE | $377,500 | | MISC CONTRACTUAL SERVICES | $2,500 | | MISSOURI ONE CALL | $250 | Total for Program: | $538,379 | Information Services | | | REGULAR PAY | $100,188 | | WORKERS' COMPENSATION INS | $2,406 | | FICA EXPENSE | $7,664 | | HEALTH INSURANCE | $11,356 | | LAGERS PENSION | $6,111 | | LIFE INSURANCE | $275 | | MISC SEMINARS/TRAINING | $3,000 | | INTERNET ACCESS | $1,350 | | TWO WAY RADIOS | $1,050 | | GEN/AUTO LIABILITY | $448 | | UMBRELLA LIABILITY | $104 | | PROPERTY LIABILITY | $1,498 | COMPUTER MAINTENANCE
Fund for computer maintenance expenses in lieu of maintenance | $5,000 | PRINTER MAINTENANCE
Fund for printer maintenance expenses in lieu of maintenance agreement | $1,000 | SECURITY ACCESS MAINTENANCE
Fund for security system maintenance expenses in lieu of maintenance agreement | $1,000 | | MISC EQUIPMENT MAINTENANCE | $600 | TELEPHONE SYSTEM
Upgrades and other work not covered by maintenance contract | $2,000 | | SMALL TOOLS | $75 | | MISC OPERATING SUPPLIES | $500 | | MISC DUES & SUBSCRIPTIONS | $500 | | MISC VEHICLE MAINTENANCE | $250 | | MOTOR FUEL | $250 | TELEPHONE SYSTEM MAINTENANCE
Maintenance contract w/Tech Electronics | $3,600 | | MISC CONTRACTUAL SERVICES Network Associates - network virus protection ($750), AccessUS - web page hosting ($3,000), Software maint. to have GIS on network and web page ($1800), Permit & Business software annual support ($200), Cisco PIX506e - Firewall maint. agreement ($300) | $6,050 | | COMPUTER SOFTWARE/UPGRADES Procom - software to simplify administration of the telephone system software | $150 | COMPUTER HARDWARE/PARTS
4 card swipe scanners for North Pointe ($800), UPS battery replacement ($1000), System backup tapes ($500), 100mb switch for Pointe ($350) | $2,650 | LICENSES
MSOffice2003 - 10 locations ($3170), MSOffice Software/Access Licenses ($1000) | $4,170 | Total for Program: | $163,245 | Inspections | | | REGULAR PAY | $278,091 | | OVERTIME PAY | $500 | CAREER PATH INCENTIVE ADJ
Darmon - 1 Certification ($500), Roberts - 2 Certifications ($1000) | $1,500 | | WORKERS' COMPENSATION INS | $6,720 | | _RESERVERVED_SCRIPT_ID_LINK_DATA_ScriptID: 0 |
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